KEY RESPONSIBILITIES

· Receive and coordinate material and equipment quote requests from electrical departments

· Initially manage quote requests through the Procurement Manager to establish consistent procurement procedures and approval processes.

· Distribute quote requests to approved vendors and suppliers in a timely and organized manner.

· Maintain clear records of quotations received and support the selection of the most competitive and appropriate supplier.

· Follow up with suppliers on outstanding quotations where required to maintain project and service timelines.

Vendor & Supplier Coordination

· Assist the Procurement Manager with establishing and maintaining vendor-list rules and Outlook processes to streamline incoming and outgoing quote requests.

· Act as a communication liaison between suppliers and CMS field technicians or employees placing material orders.

· Field supplier questions and direct technical or order-specific inquiries back to the appropriate technician or internal contact.

Purchase Order Administration

· Create and issue purchase orders through the Jonas system in accordance with established CMS procurement procedures.

· Ensure purchase orders accurately reflect approved quotations, quantities, pricing, suppliers, job information, and other required details.

· Issue purchase orders to selected suppliers once pricing and order requirements have been confirmed.





· Maintain appropriate supporting documentation for purchase orders and procurement transactions.

Material Delivery Coordination

· Coordinate material deliveries between suppliers, CMS project sites, service technicians, and other required locations.

· Confirm delivery details, including delivery dates, locations, site contacts, and any special instructions.

· Communicate delivery information to the appropriate internal team members.

· Assist with resolving delivery issues, delays, shortages, or discrepancies by coordinating with suppliers and CMS personnel.

· Reconcile and update line material PO's within Jonas

Material & Procurement Filing

· File and organize material quote requests and corresponding supplier quotations.

· Maintain documentation demonstrating quotation comparisons and supplier selection.

· Ensure purchase orders and supporting procurement records are appropriately filed and associated with the applicable request or project.

· Maintain an organized procurement trail from the initial quote request through quotation, supplier selection, purchase order issuance, and delivery.

Special Project Procurement & Research

· Conduct supplier and product research for specialized project materials, equipment, and non-standard items.

· Obtain information regarding pricing, product specifications, availability, and lead times.

Pay: $50,000.00-$55,000.00 per year

Benefits

- Casual dress
- Dental care
- In office parking
- RRSP match

Work Location: In person

📌 Procurement Assistant (Richmond Hill)
🏢 CMS Electrical Group
📍 Richmond Hill