Job Vacancy - Personal AssistantConfidential Family OfficeCentral Saanich, BC$65,000 - $75,000 CAD per yearPosted: October 20, 2026Closing: OngoingReimagine Work, on behalf of a private family office, is looking for a dependable and resourceful Personal Assistant to provide day-to-day personal support for its founders and basic operations/admin support to office executives. This position requires a high degree of reliability, discretion, and adaptability. The successful candidate will be a natural at managing dynamic and varied requests while maintaining professionalism and confidentiality.About the ClientOur client is a private family office based in Victoria, with a portfolio that spans a variety of properties and business types. The family office values trust, reliability, and long-term collaboration, and is looking for someone to join their team in a support role, providing operational and administrative support for the family office, as well as personal task management for two of the founders.This role offers a rare opportunity to become a trusted member of the family office team, providing practical support across a wide variety of tasks, with the potential for the role to evolve and grow within the family office over time.A Day in the LifeThis is not a traditional desk-based assistant role. The Personal Assistant has a home base at the family office in Central Saanich, near Keating; however, the position is active and wide-ranging, with most of the day spent on the road completing errands, pickups and drop-offs, and tasks at the client's properties across the Greater Victoria area. Requests for this role will arrive throughout the day, and the Personal Assistant will independently plan,



prioritize, and complete them using a company-provided vehicle. During quieter periods, the Personal Assistant will advance a running list of projects from the office or remain nearby and available as needs arise.This is a full-time position. The Personal Assistant will be on call between 8:00 am and 8:00 pm, and will work no more than eight hours in a day or 37.5 hours in a week. Because requests come in as needed, the role offers considerable downtime and flexibility throughout the on-call window.Key ResponsibilitiesNo two days in this role will look the same. Below is a list of key responsibilities that will show up regularly within the work of this role.Errands and LogisticsComplete daily errands, including pickups, drop-offs, returns, and postal servicesMay occasionally provide pickups and drop-offs for school-aged childrenComplete occasional longer-distance trips on Vancouver Island, including vehicle deliveriesClean cars, offices, etc. regularly and as neededPrioritize requests from multiple team members to ensure efficient, timely completionVehicle and Property SupportCoordinate vehicle maintenance, servicing, tire changes, and registrationsAct as point of contact for tenants and coordinate repair and maintenance activitiesMeet tradespeople and service providers at multiple properties,



provide access, and confirm completion of workReceive deliveries and assemble furniture and equipment as requiredProvide practical support to tenants at the client's rental properties as neededEvent and Property CoverageOccasionally assist with set-up and logistics for events and gatheringsConduct property checks while owners/tenants are travelling, including securing gates, monitoring homes, and providing light pet careQualificationsExperience in a service-oriented role, such as hospitality, retail, customer service, or child care; personal assistant or house management experience is an assetProven ability to maintain strict confidentiality and discretion in all mattersExceptional organizational and time-management skills, with the ability to manage competing priorities with minimal supervisionProactive, resourceful mindset and a strong service orientationPhysically able to lift, carry, and assemble items on a regular basisValid driver's licence and clean driving record; a driver's abstract will be requestedReside in or near Victoria, ideally in the Keating area, with the ability to respond promptly during scheduled availability hoursAvailability to provide property and pet coverage over the December holiday period and summerAbility to pass a criminal record checkPersonable and relationship-oriented, with an interest in a long-term roleCompensation and ScheduleAnnual salary range of $65,000 - $75,000Company vehicle provided for work useFull-time schedule of up to eight hours per day (40 hours per week) within an 8:00 am to 8:00 pm on-call window2 weeks paid vacation

📌 Personal Assistant (Victoria)
🏢 Reimagine Work
📍 Victoria