The Accounts Payable Administrator is a key member of the Corporate Accounting team, responsible for the accurate and timely processing of payables and payments, and for supporting month-end accounting activities across Weston Forest's multiple companies and entities. Based out of the company's head office, this role partners closely with the Director, Accounting and the broader Finance team to keep transactions and supplier accounts current and to meet month-end close deadlines.Operating in a hands-on capacity, the role manages the full accounts payable cycle, from processing and posting supplier and expense invoices through to preparing payment batches, EFT files, and online banking uploads in both CAD and USD. The role also supports the month-end close through accruals, journal entries, and prepaid expense schedules.This position is well-suited to a detail-oriented accounting professional with a solid accounts payable foundation who is looking to build their exposure to month-end close within a dynamic, multi-entity manufacturing and distribution environment.REPORTING RELATIONSHIPS:Direct Reporting to: Director, AccountingKEY ATTRIBUTES:Strong attention to detail and accuracy, with the ability to keep transactions and vendor account reconciliations currentAble to work independently, prioritize competing deadlines, and follow up on discrepancies through to resolutionHighly organized and able to manage a high volume of transactions across multiple entitiesProactive problem solver with robust analytical skillsCollaborative and service-oriented, maintaining positive relationships with suppliers and internal stakeholdersHigh integrity, confidentiality, and sound judgment in handling financial and banking informationAdaptable and comfortable working under pressure in a fast-paced environmentKEY RESPONSIBILITIES:Accounts PayableProcess, code, and post supplier and expense invoices accurately and within payment terms, ensuring supporting documentation and approvals are in placeProactively identify and resolve invoice discrepancies, obtain approvals, and follow up on outstanding issuesReconcile vendor accounts and maintain accurate supplier recordsPrepare and review AP aging reports, investigating and resolving aged or unusual itemsTake full advantage of available discount opportunities and ensure payment deadlines are metMaintain positive supplier relationships and respond to vendor inquiries in a timely mannerPaymentsPrepare payment batches, EFT files, and online banking uploads for CAD and USD paymentsProcess ACH/EFT transactions for Canadian and U.S. suppliers, ensuring accuracy and appropriate authorizationMonth-End Close & General AccountingSupport the month-end close process,



including preparing accruals and journal entriesMaintain prepaid expense schedules and prepare related month-end journal entriesMaintain and reconcile tracking spreadsheets supporting balance sheet accountsSupport quarter-end and year-end activities, including determining cut-off dates and amounts of vendor purchasesManage accounting responsibilities for multiple companies and entities within the Weston Forest groupOtherProvide assistance to others in the department as workload allowsPerform backup functions as required and participate in cross-training initiativesOther duties as requiredQualifications & Requirements:Education & CertificationCollege diploma or university degree in Accounting, Finance, or a related discipline preferredProgress toward a CPA designation is considered an assetExperienceMinimum 2 years of accounting experience, preferably in accounts payable and general accountingExperience processing and posting supplier and expense invoicesExperience preparing payment batches, EFT files, and online banking uploadsStrong understanding of CAD and USD payments, including ACH/EFT transactionsExperience preparing and reviewing AP aging reportsExperience with month-end close, including accruals, journal entries, and prepaid expense schedulesExperience handling accounting responsibilities for multiple companies or entities; manufacturing or distribution experience is an assetTechnical ProficiencyStrong Microsoft Excel skills, including maintaining and reconciling tracking spreadsheetsExperience with ERP or accounting systems; Microsoft Dynamics Great Plains is an assetExperience with online banking platforms and electronic payment filesWorking knowledge of Microsoft Word and OutlookCore CompetenciesAttention to Detail & AccuracyProblem Solving & Follow-ThroughIndependence & AccountabilitySupplier & Stakeholder RelationshipsWorking Conditions, Effort & EnvironmentOffice-based at Weston Forest's head office, with standard business hours of 8:00 a.M. to 5:00 p.M. and flexibility required during month-end closeMinimal physical effort; standard office mobility and prolonged periods of computer workRequires sustained concentration and accuracy under tight deadlines, particularly during month-end closeFrequent engagement in problem solving, prioritization, and collaboration with Finance, suppliers, and internal stakeholdersWeston Forest – "You'll Love Doing Business with Us"Who We AreFounded in 1953 as a family business,



Weston Forest has grown into a dynamic organization with a strong North American presence. We specialize in distributing and manufacturing products for the Industrial and Construction sectors across the continent. Our story is defined by trusted partnerships with industry leaders, national recognition as a top employer, and a deep passion for people, processes, and sustainable growth.At Weston Forest, our Vision is simple: to be the right partner for our employees, customers, and suppliers. Collaboration is at the heart of everything we do — we focus on building lasting relationships rather than just completing transactions.Our Mission is clear: as a trusted partner, our purpose is to anticipate and respond to stakeholder needs with impactful solutions. We are proactive in creating value, always seeking to meet challenges with integrity, innovation, and responsiveness.Our Driving Force is empowering our people, customers, and suppliers by offering unique capabilities that go beyond products. Through our expertise, service, and technology, we create opportunities for success and growth across our networks.Our values are the foundation of how we operate every day:Entrepreneurial Spirit – Always striving to improve and innovate.Integrity – We honor our commitments.Growth – We foster personal and professional development.Partnership – We measure our success by the success of those we serve.Community – We build more than businesses; we build communities.People – While results matter, people matter more.Equal Opportunity EmployerWeston Forest Products, ("the Company"), is proud to be an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment process and work environment. Please advise Human Resources of any accommodations that are required. Any information regarding accommodation will be treated as confidential. Application Process & AccessibilityArtificial Intelligence is not used in the screening or selection of candidates for this role. Applicants who are interviewed will be notified of the hiring decision within 45 days of the final interview, in accordance with the Employment Standards Act (Ontario).We thank all applicants for their interest. In accordance with Employment Standards Act (ESA) requirements, candidates selected to move forward in the hiring process will be contacted.DisclaimerThe statements above are intended to describe the general nature and level of work expected of individuals assigned to this role. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Employees may be required to perform duties outside of their typical responsibilities as needed.

📌 Accounts Payable Administrator (Brampton)
🏢 Weston Forest
📍 Brampton