Zehr Construction, the construction division of Zehr Group, is looking for a Payroll & Accounting Administrator. This individual will deliver accurate, on-time payroll and day-to-day accounting support for the company. Payroll is the first priority of this role. The Payroll & Accounting Administrator runs the weekly and bi-weekly payroll cycles in Payworks and supports the Controller with accounts payable, reconciliations, job costing, and month-end close. The role calls for sound technical payroll knowledge, including unionized construction payroll, and a helpful, responsive approach with employees.As the person in this role gains experience in project management and the construction industry, they are expected to take on additional responsibilities progressively. The ideal candidate is a natural collaborator who understands processes, communicates well with colleagues across all functions of the organization, prioritizes effectively, pays close attention to detail, and is willing to learn.AREAS OF RESPONSIBILITYPAYROLL - PRIMARY (APPROX. 60% OF TIME)Process weekly and bi-weekly payroll in Payworks from start to finish for salaried, hourly, and unionized employeesCollect, verify, and correct timesheets, following up with site superintendents and project managers onmissing or incomplete hoursReconcile payroll registers against timesheets and prior periods, investigate variances, and resolve errors before pay is releasedApply collective agreement provisions to union payroll, including trade wage rates, overtime, premiums, statutory holiday pay, vacation pay, and union duesCalculate, remit, and reconcile monthly union pension, health and welfare, and other trust fundcontributions across multiple union localsCalculate and file statutory remittances, including CRA source deductions,



EHT and WSIB premiums,within required deadlinesMaintain accurate payroll records, including vacation accruals, statutory deductions, garnishments,benefit deductions, and other pay adjustmentsPartner with Human Resources to process recent hires, terminations, pay changes, and status changesaccurately and on timePrepare Records of Employment, tax forms, and other payroll documentationServe as the first point of contact for employee payroll questions, and respond promptly and thoroughly to CRA, Service Canada, WSIB, and other external agenciesSupport CRA payroll audits, WSIB audits, union trust fund audits, and other payroll reviews, keepingrecords audit-readyLead year-end payroll, including T4 preparation, reconciliation, and distributionKeep payroll files organized, secure, and filed in the company's systemsIdentify and implement process improvements that strengthen payroll accuracy, controls, and efficiencyStay current with changes to payroll legislation, employment standards and collective agreements, andupdate procedures accordinglyACCOUNTING SUPPORT (APPROX. 40% OF TIME)Process accounts payable, including coding and entering vendor and subcontractor invoices and preparing payment runsReconcile vendor statements and follow up on discrepanciesRecord payroll journal entries and reconcile payroll clearing, payroll liability,



and bank accountsAllocate labour costs to projects in Sage 300 CRE to support accurate job costingPrepare payroll reports and labour cost analysis for the Controller and project teams, including labourcost by projectTrack subcontractor compliance documents, including WSIB clearance certificates and certificates ofinsuranceTrack holdbacks on subcontractor paymentsProcess employee expense reportsSupport the Controller with month-end close, including accruals, reconciliations, and reporting schedulesAny other reasonable tasks required to meet the requirements of this position in a professional andcomplete mannerEDUCATION AND EXPERIENCE REQUIREDUniversity degree or college diploma in Accounting, Business, Finance, or a related disciplineAt least 3 years of combined experience in payroll and accounting, preferably in the construction industryPractical understanding of Canadian payroll legislation and payroll compliance requirementsExperience with unionized payroll, including applying collective agreement provisions and processing trust fund remittances; construction trades experience is an assetExperience using payroll and accounting systems; Payworks experience is strongly preferred and Sage 300 CRE experience is an assetSolid understanding of bookkeeping and accounting principles, including journal entries, accountspayable, and account reconciliationsPayroll Compliance Practitioner (PCP) designation, completed, in progress, or nearing completion, is an assetConstruction industry knowledge is an assetKNOWLEDGE, SKILLS AND ABILITIES REQUIREDStrong written and verbal communication skillsAbility to work independently and as part of a teamOrganized, logical, and detail-orientedDiscretion and sound judgment in handling confidential employee and payroll informationDeadline-driven, with the ability to prioritize tasksIntermediate Excel skills and proficiency in other Microsoft Office applications

📌 Payroll & Accounting Administrator (Kitchener)
🏢 Zehr Group
📍 Kitchener