Is this role right for you? In this role you will: Manage complex executive calendars, schedule appointments, anticipate conflicts, and recommend appropriate alternatives.

Prepare executives for meetings by coordinating pre-reading materials and other relevant documentation.

Organize meetings, conferences, and events, including venues, rooms, equipment, materials, catering, and attendee responses.

Coordinate travel arrangements and ensure executive requirements are addressed.

Serve as a key point of contact by screening and directing incoming calls, visitors, mail, and requests with discretion.

Draft, produce, proofread, organize, and distribute correspondence and materials on behalf of senior executives.

Develop and maintain effective filing, follow-up, records-management, and document-storage systems.

Prepare and submit expense reports, verify statements, and assemble supporting documentation for payments.

Exercise sound judgement and discretion when prioritizing work and making day-to-day decisions.

Provide backup administrative support to other team members and complete additional duties as assigned.

Support effective risk management by considering the Bank’s risk appetite and risk culture in daily activities and decisions.

Contribute to productive operations, effective business controls, a high-performance culture, and an inclusive work environment.

Do you have the skills that will enable you to succeed in this role? You have five or more years of experience supporting senior executives, preferably within Finance or another corporate function.

You have advanced proficiency in Microsoft Outlook, Excel, and Power

Point.

You have sound knowledge of business or banking terminology and departmental procedures.





You have strong organizational skills and the ability to manage multiple priorities and demanding deadlines.

You have excellent written and verbal communication skills, including solid proofreading abilities.

You demonstrate sound judgement and effective problem-solving skills.

You can handle sensitive and confidential information with a high degree of discretion.

You are flexible and adaptable and can work effectively as priorities change in a fast-paced environment.

You demonstrate a high level of professionalism when engaging with senior leaders, internal teams, and external stakeholders.

You are comfortable working non-standard hours and occasional overtime when required.

What’s in it for you? A rewarding career path with diverse opportunities for professional development An organization committed to making a difference in our communities – for you and our customers. A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day.

Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank.

We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.

Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone.

Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

📌 Executive Assistant (Toronto)
🏢 Scotiabank
📍 Toronto