Position: Project Coordinator, Federal Energy ProjectsLocation: 101 Menin Road Petawawa Ontario CAN K8H 2X3 (Ottawa Valley or Kingston area, with some site travel between both bases)Duration: 12 MonthsNon-Negotiable Skills/Experience:- 3+ years coordinating construction, mechanical, electrical, or energy projects - Hands-on Procore experience on live projects (RFIs, submittals, drawings, transmittals), or equivalent experience on a comparable platform and able to become proficient quickly - Proven document control experience (registers, revision control, transmittals, closeout) - Strong Excel, Outlook, Teams, and SharePoint skills - Holds, or is eligible to obtain, Government of Canada Reliability Status - Valid Ontario driver's license and able to travel to both bases.Security: Must hold or be eligible for Government of Canada Reliability Status; Secret an assetAbout the roleThe coordinator keeps the paperwork, records, and schedule moving so the project team can focus on delivery. The work supports district energy decarbonization at two Canadian Forces bases: cogeneration, heat pumps, steam-to-low-temperature hot water conversion, thermal energy storage, and building automation.The coordinator is the single point of control for project records in Procore and JCI's document control system (SharePoint with controlled templates and a standard numbering scheme).Key responsibilitiesProcore administrationSet up and maintain Procore projects: users, permissions, drawings, specifications, and directoriesRun the RFI, submittal, and transmittal workflows,



tracking ball-in-court and overdue itemsMaintain drawing revisions so the field always works from the current setLog daily reports, meeting minutes, observations, and punch listsDocument controlApply JCI's document numbering, revision, and approval standards (ISO 9001-aligned) to every deliverableManage the master document register and transmittals to consultants, and subcontractorsKeep Procore and the SharePoint document control system in sync, with one source of truth per recordAssemble closeout packages: as-builts, O&M manuals, warranties, commissioning records, and training recordsProject coordinationSchedule and minute project meetings, and track action items to closurePrepare weekly and monthly progress reports for the project team and clientSupport change order, invoicing, and progress claim documentationTrack subcontractor insurance, WSIB, safety, and base-access paperworkCoordinate site access requests and security clearances for staff and tradesRequired qualifications3+ years as a project coordinator, project administrator, or document controller on construction, mechanical, electrical, or energy projectsHands-on Procore experience on live projects, including RFIs, submittals, drawings, and transmittalsProven document control experience: registers, revision control, transmittals, and closeout packagesStrong Microsoft 365 skills,



especially Excel, Outlook, Teams, and SharePointHolds, or is eligible to obtain, Government of Canada Reliability StatusValid Ontario driver's licence and able to travel to CFB Petawawa and CFB KingstonCollege diploma or degree in construction management, engineering technology, project management, or business administration, or equivalent experiencePreferred qualificationsProcore certifications (for example Project Manager or Document Management certification)Experience on DND, Defense Construction Canada, PSPC, or other federal projectsSecret clearance already in placeBackground in mechanical, HVAC, central plant, or district energy projectsExperience with ISO 9001 document control or a formal quality management systemFamiliarity with energy performance contracts or design-build deliveryWorking knowledge of Power Automate, Bluebeam, or MS ProjectPMI CAPM or PMP, or progress toward oneCore competenciesAttention to detail: Catches wrong revisions, missing signatures, and numbering errors before documents leaveOrganization: Juggles two bases and many open items without anything going staleFollow-through: Chases overdue RFIs and submittals politely and persistently until closedCommunication: Writes explicit minutes and reports; comfortable with base staff, consultants, and tradesDiscretion: Handles controlled and security-sensitive information correctlyInitiative: Improves templates and workflows instead of only maintaining themAdaptability: Works well both in the office and on site, and adjusts to changing priorities

📌 Project Coordinator (Riviere-des-Prairies—Pointe-aux-Trembles)
🏢 Radiant Systems Solutions
📍 Riviere-des-Prairies—Pointe-aux-Trembles