Support HOOPP’s Chief of Staff with advanced scheduling, governance coordination, and Microsoft 365 expertise in a full time office role. Bring discretion and sound judgment to executive priorities.

As Executive Assistant, you will provide high-level administrative and organizational support to the Chief of Staff and Corporate Secretary. You will coordinate calendars, correspondence, travel, meetings, and workflow across the Office of the CEO. The position supports executive, Board, committee, and divisional commitments.

Key Responsibilities:
Manage calendars, travel arrangements, correspondence, and executive commitments
Track deadlines, follow-ups, risks, and competing priorities
Coordinate agendas, materials, logistics, and meeting preparation
Record minutes, decisions, actions,



and governance records
Process invoices, expense claims, and purchasing documentation

Requirements:
At least seven years of executive administrative experience
Direct support experience with C-suite or senior executives
Advanced Microsoft 365, Planner, Teams, and SharePoint proficiency
Corporate governance and executive meeting experience
Excellent communication, organization, judgment, and discretion

Apply executive coordination, governance administration, and Microsoft 365 skills while supporting confidential priorities for HOOPP’s Office of the CEO.
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📌 Executive Assistant Corporate Governance Toronto (Canada)
🏢 HOOPP
📍 Canada