• Receive visitors to the department, notify staff members of visitors, and escort visitors to appropriate locations
• Distribute mail to appropriate people and ensure items for courier service are dealt with appropriately
• Provide support to all Departments when requested
• Order and maintain office, coffee and kitchen supplies and keep reception and kitchen area tidy
• Organize, stock, and administer company copier, supply room, and printer stations
• Request maintenance and repairs of office equipment and common area appliances and fixtures
• Update and maintain file storage including original authenticated documents
• Manage general administrative duties including filing, photocopying, and preparing binders
• Manage employee, onboarding, master list and scan card access
• Process a variety of documents, reports, and tables
• Prioritize issues and take appropriate action
• Track tasks,
  
  
  
  ensuring deadlines are met

Qualifications:

• High School Diploma
• Post-secondary diploma in Office Administration or equivalent work experience
• 1-2 years office administration experience
• Independent problem-solving experience related to office administration is required
• Proficiency in the Microsoft Office suite of programs and skills with general computer applications
• Ability to represent the company in a mature, professional manner
• Excellent interpersonal communication skills and strong customer service acumen
• Solid organizational skills
• Experience in PDF software such as Adobe Pro or Bluebeam is an asset

As a condition of employment, employees are required upon hire to sign a Drug-Free Workplace Agreement, a Conflict-of-Interest Agreement, and Confidentiality and Invention Agreement.

Propak Systems Ltd. thanks all applicants for their interest however only those selected for an interview will be contacted.