Location: Winnipeg, Manitoba (On-Site with Regular Travel) Employment Type: Full-Time Reports To: Senior Leadership – AIMA (Catherine Li) Compensation: Based on experience and qualifications Overtime Status: Non-management role; overtime eligibility governed by Manitoba Employment StandardsAbout AIMAAccurate Indigenous Management & Advisors (AIMA) is a 100% Indigenous-owned consulting firm supporting First Nations communities and Indigenous-led organizations through financial administration, governance support, project management, and community-centered initiatives.AIMA also supports and operates affiliated business ventures, including Shelly's Indigenous Bistro and other current or future initiatives led by senior leadership. This role operates within a high-trust, confidential, and multi-entity environment.Position SummaryThe Personal Assistant provides direct support to senior leadership with personal logistics, scheduling, family coordination, transportation support, errands, and administrative activities.This role requires strong organizational skills, professional judgment, discretion, and the ability to manage changing priorities in a quick-paced and highly confidential environment.The Personal Assistant works closely with the Executive Assistant and other designated support personnel to ensure continuity, coordination, and support across business, family, travel, and personal commitments.Scope of RoleActs on direct instruction from senior leadershipWorks collaboratively with the Executive Assistant and designated support personnelSupports family, personal, logistical,



and executive coordination needsHandles highly sensitive and confidential information with professionalismSupports execution of priorities but does not make independent operational decisionsKey ResponsibilitiesExecutive Coordination & CommunicationMaintain regular communication with the Executive Assistant regarding schedules, appointments, travel, family commitments, errands, and prioritiesEnsure tasks, bookings, appointments, and follow-ups are coordinated and not duplicatedEscalate scheduling conflicts, urgent matters, or changes in priorities promptlyProvide updates regarding completed tasks, outstanding items, and issues requiring attentionWork collaboratively with the Executive Assistant and other support personnel to maintain continuity and organizationPersonal & Household CoordinationCoordinate appointments, schedules, and personal commitmentsAssist with household organization and logistical planningCoordinate service providers, deliveries, maintenance appointments, and third-party arrangementsAssist with time-sensitive personal tasks and errandsSupport planning and preparation for travel, events, and personal commitmentsFamily & Child SupportAssist with family scheduling and activity coordinationSupport transportation and logistics related to children's activities, appointments, and commitmentsCoordinate communication related to family schedules and commitmentsLogistics, Errands & Operational SupportComplete time-sensitive errands and logistical tasks as assignedCoordinate deliveries, purchases, returns, supplies, and equipmentSupport vehicle-related logistics, including pickups and drop-offsAssist with travel arrangements, accommodations, and itinerariesProvide support during travel periods, special events,



and assigned activities as requiredConfidential & Sensitive Information HandlingHandle confidential personal, family, business, financial, governance, and operational informationMaintain strict confidentiality and privacy at all timesEnsure documents, records, and communications are handled securelyExercise professional judgment in all interactionsQualifications & ExperienceDemonstrated reliability, punctuality, and professionalismStrong organizational and time-management skillsAbility to manage multiple priorities in a fast-paced environmentHigh level of discretion, judgment, and integrityStrong written and verbal communication skillsValid driver's license and access to a reliable vehicleAbility to adapt to changing schedules and operational prioritiesWork ConditionsPrimarily daytime hours, with flexibility based on operational and travel needsCombination of office work, travel, errands, and off-site coordinationLocal travel throughout Winnipeg requiredMandatory Conditions of EmploymentThe Following Are RequiredSatisfactory Criminal Record CheckChild Abuse Registry CheckValid driver's license and reliable vehicleAbility to maintain strict confidentiality regarding personal, family, business, financial, governance, and operational mattersAbility to work collaboratively with the Executive Assistant and other designated support personnelSigning of Confidentiality & Non-Disclosure AgreementCompliance with all company policies and proceduresA criminal record does not automatically disqualify a candidate. Assessments will be made in accordance with applicable legislation.Employment Equity StatementAIMA is an Indigenous-owned organization committed to equity, diversity, and inclusion. Preference may be given to qualified Indigenous applicants.

📌 Personal Assistant (Winnipeg)
🏢 Accurate Indigenous Managers & Advisors
📍 Winnipeg