Pro North Renovation Inc. is a renovation and construction company specializing in apartment renovations, property maintenance, and preparing rental units for occupancy. We work with property management companies, suppliers, subcontractors, and clients to deliver quality renovation services and project solutions.

We are looking for an organized, reliable, and detail-oriented Administrative Assistant to support our daily office operations, assist with project coordination, and help maintain efficient communication between management, clients, suppliers, and subcontractors.

Key Responsibilities

1. General Office Administration

- Handle incoming phone calls, emails, and general inquiries professionally.
- Prepare, organize, and maintain company documents, records, and filing systems.
- Perform accurate data entry, typing, proofreading, and document preparation.
- Manage office correspondence and follow up on outstanding requests.
- Assist management with daily administrative tasks and scheduling.

2. Accounting and Bookkeeping Support

- Prepare and organize invoices, purchase orders, receipts, and payment records.
- Assist with accounts payable and accounts receivable.
- Enter and maintain financial information using QuickBooks.
- Follow up with clients regarding outstanding invoices and payments.
- Organize supplier invoices, subcontractor bills, and expense records.

3. Construction Project Administration

- Assist with preparing renovation estimates, quotations, and proposals.
- Coordinate project schedules and communicate with property managers, subcontractors, and suppliers.
- Track project progress, work orders, and outstanding tasks.
- Maintain project files, including photographs, work orders, estimates, and completion documents.
- Assist with ordering materials and following up on deliveries.
- Support project managers with administrative and coordination responsibilities.

4.



Customer and Supplier Communication

- Maintain professional communication with clients, property managers, suppliers, and subcontractors.
- Respond to customer inquiries and provide timely follow-ups.
- Assist with preparing emails, reports, and project updates.
- Help maintain positive business relationships with customers and suppliers.

Required Qualifications and Skills

- Strong practical computer skills and general office software knowledge.
- Excellent organizational and time-management abilities.
- Professional telephone etiquette and clear communication skills.
- Accurate typing, data entry, and proofreading abilities.
- Strong attention to detail and the ability to handle multiple tasks.
- Ability to maintain organized records and documentation.
- Courteous, qualified, and customer-oriented attitude.
- Ability to work independently and as part of a team.

Preferred Qualifications and Experience

- Previous experience in office administration, clerical work, or reception.
- Experience handling incoming calls, emails, and customer service inquiries.
- Familiarity with Microsoft Office, including Word, Excel, and Outlook.
- Experience with QuickBooks or other accounting software.
- Familiarity with project management and scheduling applications.
- Experience in bookkeeping, invoicing, and general accounting support.
- Construction or renovation office experience is a strong asset.
- Knowledge of construction estimating, project coordination, material ordering, and subcontractor management is an advantage.

Ideal Candidate

The ideal candidate is dependable, proactive, organized, and willing to learn. They should be comfortable working in a fast-paced construction office environment, managing administrative responsibilities, and communicating with different people while maintaining accuracy and professionalism.

Pay: From $22.00 per hour

Expected hours: 40.0 – 50.0 per week

Benefits:

- On-site parking

Work Location: In person

📌 Administrative Assistant (Concord)
🏢 PRO NORTH RENOVATION
📍 Concord