Job Overview

MacIsaac Gow LLP is a busy and growing injury firm with its offices in Oakville. We represent our clients in all aspects of motor vehicle accident, personal injury, and property claims in courts and tribunals throughout Ontario. We are looking to expand our team with an executive assistant who is motivated to learn, hard-working, and both an independent worker and a team player.

The successful applicant will work directly with the Office Director and both Partners to assist with the operation of the firm from a business perspective, and to help ensure the smooth progression of legal claims files. The successful candidate will have opportunities to grow with the firm, including potentially into other, more legal-focused roles.

Duties will include:

Taking oral and written instructions

- Analytical review and monitoring of claims progression, to assist in ensuring key milestones are reached and recorded
- Managing and maintaining lawyers’ schedules and agendas including appointments, examinations for discovery, mediations, calls, etc.
- Assisting in developing best practices for administrative and substantive processes within the firm, generally and claim management, specifically
- Assisting with organization and implementation of firm social events
- Monitoring of firm’s advertising pursuits, potentially including social media and community engagement
- Preparation of cheques for payments for services, records provision, and other payments as required
- Covering front desk duties, including answering phones,



greeting clients; interacting with couriers
- Opening files, including but not limited to opening files in file management system and within firm, including creation of physical files, drafting initial file correspondence.
- Arranging for service of documents with external process servers and document pickup
- Photocopying, scanning, electronically organizing, distributing and filing documents when necessary
- Tracking fulfillment of records provision, scheduling, and other measures regarding file advancement
- Scheduling discoveries, mediations, motions, client meetings, trials, pretrials, and all other events
- Preparation of correspondence, legal documents, to doctors, employers, clients and other counsel
- Organizing and briefing file materials as required

Requirements

Required: Strong organizational skills, careful proofreading, clear writing, accurate data entry, filing ability, research skills, and qualified phone etiquette support dependable legal and administrative work.

Preferred: Administrative or clerical experience is helpful, along with familiarity with legal document-management workflows. Attention to detail, sound prioritization, and a collaborative approach strengthen support for legal professionals and contribute to consistent, timely work across matters.

While not solely legal-focused, a legal education background and/or experience working in legal environments is considered a strength. Having a drivers licence and access to a vehicle is a must.

Pay: From $40,000.00 per year

Work Location: In person

📌 Executive Legal Assistant (Oakville)
🏢 MacIsaac Gow
📍 Oakville