Job Summary

Reporting to the Fleet & Shop Manager, This position is responsible for all administrative tasks in support of the Fleet & Shop unit within the Operations Department.

Duties and Responsibilities

Duties and responsibilities are as follows but are not limited to:

Administrative Support

- Perform general administrative functions in support of Fleet & Shop operations as directed by the Fleet & Shop Manager and the General Manager of Operations.
- Serve as the primary point of contact for internal and external stakeholders regarding all aspects of Fleet & Shop functions.
- Prepare correspondence including, but not limited to, letters, agendas, memorandums, minutes, forms, reports, and agreements.
- Prepare and complete data entry and balancing of various reports and tracking spreadsheets.
- Complete filing and scanning of Fleet & Shop documents using the appropriate records management tools.

Fleet and Financial Administration

- Code and process payable and cost data within the Work Tech system.
- Prepare and distribute invoices as required.

Operational Support

- Support and act as backup to the Public Works Clerk.
- Participate in all required training and development programs as assigned.

Other Duties

- Performs other related duties as assigned by the Fleet & Shop Manager or the General Manager of Operations

Qualifications

Education and Experience:

- High School Diploma with a minimum of three (3) years of related administrative experience.
- Experience working in an office or administrative setting.

Skills & Attributes:





- Strong organizational and administrative skills with attention to detail.
- Excellent customer service and interpersonal communication skills.
- Ability to manage multiple tasks and deadlines in a demanding environment.
- Proficiency in Microsoft Office/Microsoft 365 applications.
- Comfortable working with computers, databases, and web-based applications.
- Ability to work independently and collaboratively.
- Experience in a municipal or public sector environment is an asset.
- Valid Alberta Class 5 Driver’s License with an acceptable driver’s abstract.

Working Conditions

- This is a full‑time, permanent position.
- The normal work schedule is 35 hours per week, Monday to Friday.
- Regular hours of work are 8:30 a.m. to 4:30 p.m.
- The position is based in a professional, business-casual office environment, requiring extended periods of sitting, use of a computer, and regular interaction with staff.

Benefits

- Comprehensive benefits package
- Participation in Local Authorities Pension Plan (LAPP)
- Professional development opportunities

We welcome applications from qualified candidates and encourage interested individuals to submit a cover letter and resume to [email protected]

Lac Ste. Anne County thanks all applicants in advance for their interest in this position; however, only candidates selected for an interview will be contacted.

Opportunity will remain open until a suitable candidate is found.

Perks:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Fleet & Shop Administrative Clerk (Sangudo)
🏢 Lac Ste. Anne County
📍 Sangudo