RGT Operations Corp is a Wyoming C corporation with a single owner who lives in Alberta, Canada. We provide consulting services to US clients. We need an experienced cross-border accountant, or a firm, to have Canadian payroll running for the owner by January 2027. After that, the engagement continues with our US and Canadian tax compliance on a quarterly rhythm.

We are a start-up C corporation in our first year, and we're looking for a long-term partner who wants to grow with the company. As our client base, staff and revenue grow, the scope of this engagement will grow with them, and so will the work and fees.

First priority: Canadian payroll live for January 2027

- Register RGT with the CRA as a non-resident employer (business number and payroll account).

- Advise on the owner's pay (salary or dividends) under the Canada–US tax treaty.

- Set up payroll for the owner: CPP, federal and Alberta withholding, and the remittance schedule.

- Recommend and configure a payroll platform, and run the first payroll in January 2027.

- Track the owner's US work days for treaty purposes (Canada–US treaty, Art. XV).

Next: US payroll (2027)

- Move one US contractor in California to W-2 employment: EFTPS, Forms 941/940/W-2, California EDD registration and DE 34, UI/SDI/ETT/PIT, and workers' compensation. The employee may relocate, so we need guidance on changing state registration after a move.

- Until then: California DE 542 contractor reporting and 1099-NEC.

Ongoing: quarterly

- Review and reconcile the books.

- Check payroll.





- Calculate and schedule US estimated tax payments.

- Hold a planning call each quarter.

Year-end

- US: Form 1120 with Form 5472 (including related-party records), estimated tax payments, 1099-NEC filings, Form 1042/1042-S and W-8BEN for any payments to the foreign owner, Wyoming annual report, California Form 100 once we have an employee there, and any other required state returns.

- Canada: Form T1134, T4 slips and summary, and the owner's T1 personal return.

- Advice on corporate residency and permanent establishment for a US corporation managed from Canada, including whether a Canadian T2 return is required.

Must have

- A Canadian CPA, and a US CPA or Enrolled Agent, either yourself or within your firm.

- Experience running Canadian payroll for a non-Canadian employer.

- Experience filing Form 1120 with Form 5472, and Form T1134.

- Experience with Form 1042/1042-S and treaty withholding for a Canadian-resident shareholder.

- Experience with California payroll and employer registration.

Nice to have

- Experience with QuickBooks Online or Xero.

- Experience working with consulting firms.

To apply, please include:

1. Your earliest start date, and whether you can have Canadian payroll running for January 2027.

2. Your credentials and the jurisdictions you're licensed in.

3. How many US corporations owned by Canadian residents you currently work with.

4. Your fees (setup, quarterly, year-end, or hourly) and the currency.

Pay: From $150.00 per hour

Work Location: Remote

📌 Cross-Border Payroll & Tax Accountant (Canada–US), Contract
🏢 RGT Operations
📍 Canada