Legendary Group specializes in innovative prefabricated building systems for custom homes and cottages. We combine modern building technology, quality craftsmanship, and efficient construction methods to deliver exceptional homes throughout Ontario.

We are seeking a highly organized, detail-oriented Administrative Support Specialist to join our growing team.

This position will primarily focus on supporting our daily administrative operations, including client invoicing, accounts receivable, record management, and internal coordination. The successful candidate will also assist with digital marketing initiatives, including social media content creation and maintaining our online presence.

This is an excellent opportunity for someone who enjoys a structured administrative role while bring creativity and enthusiasm to marketing projects.

KEY RESPONSIBILITIES

Administrative (75%):

· Oversee and manage internal office duties.

· Prepare and issue client invoices in accordance with project contracts and payment schedules; process payments, issue receipts and maintain accurate billing records.

· Monitor accounts receivable and track outstanding balances.

· Support accounts payable, credit card reconciliation, and vendor payments.

· Support client correspondence, document preparation and general office administration.

· Organize and maintain hard and digital files.

· Identify opportunities to improve administrative processes, accuracy, and efficiency.

· Process payroll and review employee timesheets.

· WSIB documentation and compliance, employee training and certifications.

Marketing (25%):

· Organize and maintain project photography, videos and digital marketing assets.

· Support the creation of promotional materials,



brochures, and trade show content.

· Assist with newsletters, website content updates, and email marketing campaigns.

· Help maintain consistent branding and messaging across our marketing platforms.

· Post/Develop reels and stories showcasing our homes, projects and building process.

QUALIFICATIONS & SKILLS

Required Qualifications:

· Previous experience in an administrative support, office administration, or similar role.

· Exceptional attention to detail, accuracy, and organizational skills.

· Strong written and verbal communication skills.

· Ability to manage multiple priorities, work independently, and meet deadlines.

· Strong problem-solving skills and a proactive approach to daily responsibilities.

Preferred Qualifications

· Experience with social media management and digital content creation.

· Working knowledge of Canva, Meta Business Suite, Adobe or similar marketing tools.

· Experience with file management software

· Basic photography, video editing, or graphic design skills.

· Experience with website content management and email marketing platforms.

WHAT WE'RE LOOKING FOR

Our ideal candidate is dependable, highly organized, and motivated individual who takes pride in their job and the growth of the company.

WHY JOIN LEGENDARY GROUP?

Be part of a growing, creative company in the custom home industry.

Enjoy a diverse role with administrative responsibilities and opportunities for creative involvement.

Work within a collaborative and supportive team environment.

Opportunity to develop your skills and grow with the company.

Pay: $25.00-$28.00 per hour

Expected hours: 40.0 per week

Benefits:

- Casual dress
- On-site parking

Work Location: In person

📌 Office Manager & Digital Marketing Support (Collingwood)
🏢 Legendary Group
📍 Collingwood