Job Title: Regional Administrative Assistant
Location: Central Upper Island and Comox Valley
Reports To: Director of Operations

About Us

At Integra Support Services, we support adults with developmentaldisabilities, including individuals with complex needs and dual diagnoses, tolive meaningful and fulfilling lives through person-centered care. We are proudto partner with Community Living British Columbia (CLBC), a provincial Crowncorporation that funds and oversees services for adults with developmentaldisabilities, ensuring high standards of care and accountability.

About the Role

The Regional Administrative Assistant is responsible for providingadministrative and operational support to the Director of Operations andprogram sites throughout the Central Upper Island (CUI) region and ComoxValley. This role is essential to the efficient day-to-day functioning ofregional operations and requires an experienced professional who can manage abroad range of administrative responsibilities with accuracy, discretion, andprofessionalism.

The Regional Administrative Assistant supports managers and program sites by coordinating administrative processes, maintaining accurate recordsand documentation, ensuring compliance with organizational requirements, andassisting with routine operational and administrative tasks. The successfulcandidate will proactively identify and address administrative needs, managecompeting priorities, and work independently with minimal supervision.

This position requires strong interpersonal and organizational skills,as well as the ability to effectively interact with employees and stakeholdersat all levels of the organization.



The incumbent must be adaptable,resourceful, and able to perform effectively in a fast-paced environment whilemaintaining a high degree of professionalism and confidentiality.

Scope of Responsibilities:

The Regional Administrative Assistant will travelbetween designated program sites, the Duncan office, the Victoria office, ComoxValley, and as required. Through consistent support andcollaboration, this role helps ensure standardized administrative practices,the timely completion of documentation, and effective communication across theregion. Confidentiality, sound judgment, and attention to detail are essentialto success in this position. The Regional Administrative Assistant will embodythe Essence of Life, support the Culture of Integra, and uphold the Mission,Vision, and Goals of the organization.

What You’ll Do

- Provide administrative and operational support tothe Director of Operations.
- Coordinate, prepare, maintain, and distribute correspondence, reports, forms and other documentation.
- Monitor deadlines and follow up with managers toensure timely completion of requirements.
- Coordinate training sessions, meeting roombookings, attendance records and participant communications.
- Answer telephones,



edit and prepare outgoingcorrespondence.
- Travel between program sites to deliver materialsand assist with operational activities.
- Maintain accurate tracking systems andorganizational records while ensuring confidentiality.
- Support regional operations through officecoordination, supply management and other duties as assigned.

About You

Qualifications

- Grade 12 education
- Minimum 2 years of experience in officeadministration
- Criminal Record Check
- Class 5 Drivers Licence and reliable vehicle isrequired

Skills & Abilities

- Strong knowledge of MS office, including Word,Excel, Outlook
- Critical thinking and problem analysis skills
- Robust data entry, document management,scheduling and organizational skills.
- Ability to deal with multiple tasks andpriorities
- Ability to communicate verbally and in writing
- Ability to act with discretion and maintainconfidentiality

Working Conditions & Travel Requirements

- This position is based out of Integra's Duncanoffice.
- Regular travel is required between program sitesand offices located throughout Victoria, the Central Upper Island, and theComox Valley
- The successful candidate must have a valid Class5 Driver's Licence and access to a reliable vehicle to fulfill travelrequirements.

Schedule: Monday to Friday,9am to 4pm

Why Join Us

We're committed to supporting our team both professionally and personally. When you join us, you can expect:

- Comprehensive Benefits Package - Enjoy extended health and dental coverage to support your well-being.
- Company Pension Plan - Plan for you

📌 Regional Administrative Assistant (Canada)
🏢 Integra Support Services
📍 Canada