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Position Summary

BCIT’s ITS Project Management Office is seeking a regular, full time (1.0 FTE ) Project Coordinator (Senior Systems Analyst). This position coordinates assigned workstream projects to support the delivery and upgrades to system applications, technology solutions and to support the delivery of their interrelated overarching broader ITS technology projects. Coordinates operational project activities and partnership involvement. Ensures assigned workstream projects are planned in alignment with the broader projects and are delivered on schedule. Acts as the point of contact for the assigned projects and ensures issues, risks, and status updates are proactively recorded and communicated to Portfolio Managers, Manager, Project Management Office and/or interested parties.

Duties & Responsibilities

- Works with the Portfolio Manager and/or Manager, Project Management Office to align the project plans to the broader Portfolio projects or department plans, aligning key activities and delivery dates.
- Researches and identifies the assigned project’s scope, timelines and resources needed for the activities within it.



Utilizes Institute templates to draft it’s charter and work break down structures. Sends drafts to the Manager and leadership team(s) for approvals and for leaders to incorporate into broader Project Charters or overarching portfolio/department plans that support them in determining Project resourcing and sourcing.
- Works closely with internal partners to plan the steps within the projects and to coordinate the related functional activities that deliver to the planned stages within the project(s).
- Works with the Manager, Project Management Office to ensure adherence to BCIT’s standard project methodology as set out by the overarching project tracking, reporting and procedures.
- Acts as a liaison between Portfolio Manager and/or Manager Project Management Office and the assigned project teams. Ensures communication and critical information flows are delivered to the respective parties to ensure a cohesive and smooth delivery of project activities, deliverables and milestones.
- Coordinates the project activities with work teams and involved parties to ensure activities are actioned and completed according to plans. Documents and logs completion and activity status.
- Follows up with parties on outstanding items to address completion or delay issues.



Escalates significant concerns to the Portfolio Manager and/or Manager Project Management Office and highlights potential impacts to the delivery of the project. Ensures continual cross-communication is occurring between parties at all stages of the project.
- Tracks scheduling and resourcing use, ensuring projects remain within the project plans and are delivered on time. Works with invested parties, functional teams and client groups to identify and address issues, concerns and roadblocks, documenting and escalating to the Portfolio Manager and/or Manager Project Management Office as appropriate.
- Produces status reports to inform the broader portfolio’s project status. Brings the necessary parties together to proactively solution deficiencies and roadblocks and to ensure completion of the workflow activities.
- Collaborates with project teams, subject matter individuals, IT colleagues and interrelated teams across BCIT to ensure activities are successfully delivered and adhere to project scope.
- Aligns related project activities/tasks to project team members and the workplans to sprint cycles and/or schedules. Identifies any potential conflicts, risks, deficiencies or resourcing issues. Adjusts and coordinates project activity plans accordingly. Proactively highlights deficiencies to Functional Leads and Portfolio Manager.
- Acts as a project resource and point of contact to help find solutions and to address issues, coordinate between parties and elevate concerns that impact the progress of the projects workflow activities and their potential impact to the project milestones.
- Participates in committees as a project representative, participating in project evaluations and presentations. Offers recommendations and solutions as needed.
- Collaborates and communicates with individuals and teams ac

📌 Project Coordinator (Burnaby)
🏢 British Columbia Institute of Technology
📍 Burnaby