The King's University offers an exceptional liberal arts education from a Christian perspective. Located in Edmonton, Alberta, King's serves students from across Canada and around the world. Join a dedicated team who have a desire and common mission to see students grow in a energetic and nurturing Christian environment. People who love working and succeed at King’s serve God gladly, work collaboratively, think creatively, and embrace diversity.

Payroll and Benefits Specialist Full-time, Continuing

POSITION SUMMARYThe Payroll and Benefits Specialist is an integral part of the Human Resources Department at King’s and assists in the day‑to‑day efficient operation of HR. This position is accountable to administer the payroll function at King’s, assuring the accuracy of the payroll system. The position maintains and administers the university’s assigned payroll, time and attendance, employee self‑service, benefits, pension and HR information systems, including employee records, routine configuration, reporting and user support. Technical issues are addressed collaboratively with IT and vendors. The Specialist is responsible for timely reconciliation of all general ledger accounts relating to payroll and will collaborate with the year‑end auditors on all payroll matters. The Specialist also supports recruitment, onboarding, policy administration and other HR initiatives, and provides designated HR administrative backup. Priorities are coordinated with the Director of Human Resources to ensure payroll deadlines and essential employee services are maintained.

KEY RESPONSIBILITIES

- • Manage timekeeping database for semi-monthly and monthly pay groups, including supervisor authorities, cost centres, annual set up of calendar year and Statutory Holidays,



approvals and exporting of timecards. Edit and correct punch and timesheet errors as needed.
- • Manage payroll software including earnings and deduction code set-up; general ledger integration;department codes for costing; job position codes; salary grades and step maintenance.
- • Manage and document payroll exceptions and interruptions including parental leaves; temporary layoffs, sabbatical leaves, reduced workload, stipends, extra contracts, lieu time, garnishee, furlough and severance.
- • Collaborate with Finance for appropriate general ledger costing of wages for grants and other budget allocations.
- • Prepares all University payrolls using a computerized payroll system
- • Responsible for uploading payroll files to the bank for timely payment to employees.
- • Prepare, validate and transfer payroll journals and supporting data to the university’s financial system, working with Finance to resolve discrepancies.
- • Responsible for calculation of statutory payroll deductions and timely payment to Canada Revenue Agency via online banking
- • Responsible for corresponding with Canada Revenue Agency for payroll queries and exception reports
- • Responsible for new hire and termination procedures with respect to payroll.
- • Prepare and manage new hire templates in DocuSign
- • Reconciles all payrolls, deductions and remittances for accuracy;




- • Responsible for all new year updating and end of year reporting, including but not limited to T4’s, WCB reporting, pension and benefit reporting.
- • Subscribe to and manage electronic reporting of T4’s, WCB annual reports (AB and BC), Records of Employment
- • Maintain applicable statutory rates and payroll parameters, and accurately record employee submitted tax forms and authorized deduction changes.
- • Assist with Canada Summer Jobs grant applications, hire packages, grant management and reporting
- • Update compensation grid as required.
- • Process annual compensation increases in SAGE HRMS and verifies accurate integration to payroll.
- • Reconcile payroll-related general ledger accounts in the university’s financial system and investigate and resolve discrepancies with Finance.
- • Prepare detailed reconciliations of T4 reporting to payroll records, CRA remittances and payroll related general ledger balances
- • Prepare year-end working papers for payroll general ledger accounts in SAGE Finance. Prepare year end calculations of accrued wages and vacation pay. Prepare year-end journal entries as required
- • Provide Finance with annual budget data for wages and benefits
- • Provide Finance with payroll data for F.I.R.S. reporting (Financial Information Reporting System-Gov
- • Responsible for maintenance of employee files and archiving as required.
- • On going assessment of payroll practice and procedures. Prepare written procedures as required.
- • Apply approved employment terms, compensation arrangements and applicable collective agreement provisions where necessary, when processing payroll and benefits.
- • Identify and prom

📌 Payroll and Benefits Specialist Administrative Position: Full-Time (Edmonton)
🏢 The King's University
📍 Edmonton