Overview of the Role:

- The Contract Conformance Specialist (CCS) is accountable for the day-to-day conformance responsibilities for all executed contractual arrangements of assigned capital and maintenance projects.
- The CCS manages the flow of documentation and communication related to the contractual relationship between Company and Contractor to ensure contractual obligations are met.
- The CCS facilitates the timely identification, communication and resolution of contractual matters.
- The CCS interacts frequently with third parties as well as in-house departments including legal, project management, construction management, business development, system planning, procurement, contract management, project controls and other functional groups.
- The CCS reports directly to respective SCM Core Programs Supervisor.
- Assigned projects or programs with a consolidated total of up to $150MM per year.
- Assigned projects or programs each typically up to 1-2 years duration.
- Assigned projects or programs, including those of elevated complexity.

Duties and Responsibilities:

- Demonstrate understanding of and compliance with Project Execution contracting strategy.
- Facilitate preparation of contract exhibits, which include scope, specifications, pricing, and special instructions.
- Assist in writing technical contract language describing the scope, pricing, and special instructions for each assigned project.
- Coordinate with the contract management group specialist to ensure project specific functional requirements and contractor clarifications & qualifications (when applicable) are incorporate in the final contract documents.




- Support project management in contractor contract negotiations during the contract bidding and formation phases.
- Coordinate project team in its development of a project specific communication plan.
- Participate and assist with training in regard to contract conformance to team and third-party personnel.
- Review documents submitted by contractors for compliance with contract, and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.
- Maintain contractor correspondence and documentation logs.
- Prepare and transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager and project manager.
- Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing approved change orders.
- Prepare meeting agenda, participate in person at, and take & distribute meeting notes for, all contract-related meetings between company and contractor.
- Establish and implement project contract document control and retention system in compliance with company procedures.




- Review contractor submitted invoices for compliance with the requirements; distribute for review and approval by the appropriate personnel; and monitor through payment to the contractor.
- Coordinate with project team, CCRL, contract conformance manager and legal lead, as required, in resolution of contractual issues as they arise.
- Request, monitor and track service request orders (SRO) for project outside services providers throughout the project duration.
- Coordinate contract close-out with project team to ensure strict compliance with the related contracts.
- Close out project contract files and submit for retention in compliance with Company procedures.
- Prepare for and provide assistance during company and external compliance audits.
- Ongoing communication with the CCRL regarding projects’ contractual requirements, practices and issues, including providing weekly status updates on the CCS Flash Report.

Desired Qualifications:

- Demonstrated ability to communicate in a explicit, concise, and organized manner.
- Demonstrated excellent human relations, influencing, and listening skills to deal effectively with all levels of employees and management.
- Ability to develop collaborative working relationships with other departments to achieve goals. Familiarity with best management practices for contracting.
- Ability to support the negotiation of complex contracting issues.
- Ability to manage multiple tasks and to perform work with a reasonable level of supervision.
- Ability to communicate and interact effectively in a team environment.
- Excellent organizational skills. Excellent technical writing skills. Ability to effectively prioritize work in

📌 Contract Conformance Specialist III (Canada)
🏢 randstad canada
📍 Canada