Accounts Payable Clerk

Department of Finance

Location: Lac La Biche Campus

Job number: 26-021

Position type: Full-time continuous

Salary: $49,067 to $63,629 per annum

Closing date: We will begin reviewing resumes on November 7, 2026

ABOUT THE POSITION

Portage College is actively seeking an Accounts Payable Clerk. This position is responsible for processing, verifying, and reconciling accounts payable transactions, including vendor invoices, payments, accruals, and prepaid expenses. The Accounts Payable Clerk ensures the accuracy of financial records through general ledger reconciliations and financial reporting, while ensuring payments are processed accurately and in a timely manner in accordance with established policies and guidelines. Responsibilities include:

- Review, verify, code, and enter vendor invoices, Fee for Service (FFS) invoices, prepaid expenses, Visa transactions, and employee expense claims into the ERP system, ensuring appropriate approvals and supporting documentation.
- Prepare and process payments, including cheques, electronic funds transfers (EFT), automated clearing house (ACH) payments, and wire transfers.
- Collect, verify, and post accruals, ensuring accuracy, reasonableness, and appropriate supporting documentation.
- Perform monthly, quarterly, and year-end reconciliations of accounts payable subledger, prepaid, and clearing accounts, identifying and resolving discrepancies to maintain general ledger integrity.
- Prepare and review monthly GST reports, reconcile GST accounts, and submit required filings to the Canada Revenue Agency (CRA).




- Responsible for employee corporate credit card administration, including new card setup, card updates, transaction reconciliation, and posting.
- Maintain internal controls, support audit requirements, ensure accurate records management, and contribute to process improvements.

QUALIFICATIONS AND EXPERIENCE

- Certificate in Business or Accounting. Experience and other equivalencies may be considered.
- 1-3 years of experience in accounts payable, preferably within a public sector or educational institution
- Experience with financial/accounting systems and enterprise resource planning software
- Experience with high-volume data entry, record keeping, and accounting are assets.
- Excellent problem-solving skills to troubleshoot when information received is incomplete, inaccurate or contains errors.
- Strong computer skills, especially with Microsoft Excel.
- Experience or knowledge of Agresso Unit4 would be considered beneficial.
- Must be highly organized and have a strong attention to detail.
- Ability to work independently and manage deadlines.
- Excellent verbal and written communication skills.
- Successful applicant will be required to provide a current police information check.

As an employee at the College, you will benefit from generous paid time off, participation in the College pension and advantages plans and have access to a strong professional development fund that allows employees to grow and develop professionally by taking college or university courses, or attending conferences or workshops.

Portage College is committed to building a skilled, diverse workforce reflective of Canadian society.

📌 Portage College – Accounts Payable Clerk – Oct 29, 2026 (Mt Lorne)
🏢 Portage College
📍 Mt Lorne