Norbulk Shipping NB Ltd. is a leading provider of ship management services. Over the past four decades Norbulk has built up a wealth of experience managing all vessel types engaged in worldwide trade. Here locally in our Saint John office, we manage two Oil Tanker Vessels with approximately 90 employees. We are currently recruiting for a Payroll and Finance Administrator to join our in office team whose main focus will be Payroll and Accounts Payable.

EDUCATION AND TRAINING:

Minimum 3 years' experience of payroll experience, or relevant experience in Microsoft Systems; Accounting and Payroll Software (preferably Quickbooks); and electronic database systems. The ideal candidate will need very good knowledge in Excel, good communication and multi-tasking skills, ability to work in a small team environment, and attention to detail is a must.

RESPONSIBILITIES

Responsible to the HR Crewing/Administration Manager, the Payroll Administrator shall liaise with the appropriate Operational Staff to fulfill all obligations in regards to Payroll, Benefits, and RRSP's.

The Payroll Administrator duties shall include, but not limited to the following:

1. Data entry of all current employees to include maintain, modifying or updating all personal information.

3. Day to day preparation and administration of any documentation for the Operations Department.

4. Typing, compilation and assembly of reports, letters, lists, and other documents required by the Operations Department.

5. Answering the telephone as required.

6. Emailing documentation as and when required.

7. Payroll to include but not limited to:



Processing semi-monthly payroll; Entering time sheets and assuring accuracy; Manage rate adjustments and pay raises; Manage leave accounts; Create reports and distribute to Head Office Accounting; Issue Record of Employment; Create and submit all payments for Payroll Liabilities to include Government of Canada remittances, Canada Life, RRSP, and Workers Compensation; and Prepare all year end documentation of T4's and preparation of all year-end accounting for External Accountant.

8. Benefits/RRSP's to include but not limited to: Ensuring that each employee is given the Welcome Benefit packages and given all the required information to be part of the plans; Registering each employee on the plans; Modify, update, or terminate as per required; Manage and maintain the billing of benefits; and File employer claim forms for submitting Short Term/Long Term Disability, or Workers Compensation Forms.

9. Accounts Payable to include but not limited to: Process payables twice a month; Inquire on any discrepancies; Approve and document crew expenses; Create purchases orders if required; and reconcile statements to ensure all vendors are paid up to date.

10. Crew Travel to include but not limited to: Assist in crew travel when Crewing Co-ordinator is unable to and rotating on call weekend schedules as our vessels work 24/7, 7 days a week. This is to assist in any crew travel that needs to be modified because of ship delays. Compensation of lieu hours is given when an employee is on call.

We offer competitive wages, an RRSP matching plan, and the Group Health Benefit plan is 100% covered by the employer (with the exception of STD/LTD Disability). Our office hours are Monday - Friday, 8am - 4pm. We thank all candidates that apply and will reach out to qualified candidates.

📌 Payroll and Finance Administrator (Saint John)
🏢 CareerBeacon
📍 Saint John