Job Overview

We are seeking an experienced HR & Payroll Administrator to support the full range of payroll, benefits and human resources functions within our organization.

This is a hands-on, hybrid HR/payroll position. The successful candidate will be responsible for accurate and timely payroll administration while also supporting employees and management throughout the full employment lifecycle. Responsibilities include recruitment and onboarding, employee changes, benefits administration, leaves of absence, disability and WCB claims, employee relations, HR documentation and employee offboarding.

The ideal candidate will have practical experience administering payroll in Canada, a strong understanding of Alberta employment standards and HR practices, and previous hands-on experience using ADP Workforce Now or a comparable payroll/HRIS platform.

Key Responsibilities

Payroll Administration

- Process payroll accurately and on schedule using ADP Workforce Now.
- Maintain employee payroll records including current hires, terminations, compensation changes, deductions, taxable benefits and other employee changes.
- Review payroll results and investigate and correct discrepancies.
- Process payroll adjustments, vacation pay, bonuses, commissions, garnishments and other earnings or deductions as required.
- Ensure appropriate payroll deductions and employer contributions are calculated and processed, including CPP, EI and income tax.
- Support payroll remittances and reconciliations and ensure payroll records comply with CRA requirements.
- Prepare and reconcile year-end payroll information, including T4s and other required payroll reporting.
- Prepare payroll reports and provide payroll information required for accounting and financial reporting.
- Record or provide payroll and benefit cost information for the company's financial records.

Human Resources Administration

- Coordinate the employee lifecycle from recruitment and onboarding through offboarding.
- Prepare employment letters, new-hire documentation,



employee change documentation and termination documentation.
- Conduct or coordinate employee onboarding and orientation.
- Maintain accurate and confidential employee personnel records.
- Administer employee status, compensation, position and other HR changes within the HRIS.
- Assist employees and managers with interpretation and application of company HR policies and procedures.
- Support management with employee relations matters, attendance issues, performance documentation and other day-to-day HR matters.
- Maintain HR policies, forms, procedures and employee records.
- Support recruitment activities including job postings, candidate coordination, interviews and employment offers.
- Coordinate employee departures, including documentation, final payroll information, benefit termination and Records of Employment.

Benefits, Leaves & Disability Management

- Administer employee benefit programs, including enrolments, changes and terminations.
- Act as a primary point of contact for employee benefit and payroll inquiries.
- Administer employee leaves, including applicable job-protected leaves.
- Coordinate short-term and long-term disability claims and communicate with employees, insurers and benefit providers.
- Maintain appropriate confidential medical and disability documentation.
- Support employees and management with return-to-work planning and workplace accommodations where applicable.

WCB & Compliance

- Administer WCB-Alberta claims, including injury reporting, claim documentation, communication and follow-up.
- Coordinate with employees, supervisors and WCB representatives throughout the claims and return-to-work process.




- Assist with modified-duty and return-to-work arrangements.
- Maintain required HR, payroll, benefit, leave and WCB documentation for reporting and audits.
- Monitor and support compliance with applicable Alberta Employment Standards, payroll legislation, company policies and employment practices.
- Maintain strict confidentiality regarding payroll, health, compensation and employee information.

QualificationsRequired

- 5+ years of hands-on experience in a combined payroll, benefits and HR administration role, preferably in Alberta.
- Demonstrated experience processing Canadian payroll from beginning to end.
- Practical working knowledge of Alberta employment standards and Canadian payroll requirements.
- Experience with employee onboarding, offboarding, benefits, leaves and general HR administration.
- Experience administering WCB claims and disability/leave cases.
- Experience working with ADP Workforce Now or a comparable payroll/HRIS platform.
- Strong knowledge of payroll deductions, taxable benefits, CRA remittances and year-end payroll processes.
- Strong attention to detail and the ability to handle confidential information with discretion.
- Excellent communication, organizational and problem-solving skills.
- Ability to work independently and manage competing payroll and HR deadlines.

Preferred

- Payroll Compliance Professional (PCP) designation.
- Post-secondary education in Human Resources, Business Administration, Accounting or a related field.
- Human Resources designation or progress toward an HR designation.
- Advanced experience with ADP Workforce Now, including both payroll and HR functionality.
- Experience working in a manufacturing, industrial, service or multi-location environment.

Pay: $75,000.00-$90,000.00 per year

Benefits:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 HR & Payroll Administrator (Edmonton)
🏢 Hotsy Water Blast Manufacturing
📍 Edmonton