Location - This role is hybrid with a mix of remote and in-person work. The Canadian VIGOUR Centre (CVC) is a leading academic research organization at the University of Alberta, committed to enhancing cardiovascular health. Our Centre provides leadership in clinical trials of cardiovascular therapies, as well as developing selected registries and informing clinical practice through insights gained from population health data.

The Centre's vision is to "generate, translate and disseminate knowledge on novel diagnostic and therapeutic strategies in cardiovascular medicine acquired through collaborative research to enhance the health of citizens of Alberta, Canada, and the world." Assisting the CVC Directors in prioritizing and meeting their responsibilities and ensuring materials required for tasks are obtained and available on acceptance of presentations and academic visits (i.e. abstracts, bios, etc.). Maintaining the academic curriculum vitae (CV) and narrative CV of Directors. Conducting regular searches of bibliographic databases (such as Scopus) and other media sources to identify publications and research products.

Coordinating and tracking research trainees' status. Handling calls and correspondence, including arranging meetings and related necessities (meeting rooms, reservations, catering, beverages, etc.). Making travel arrangements and detailed itineraries for academic travel during out-of-town business trips, and providing Directors with suggested departure/arrival plans for accepted meeting/presentation invitations, as well as requirements and deadlines for requested materials.

Assisting with the organization of continuing medical education projects, including communication with key participants, developing, drafting, and editing materials, re special events, e.g. Assisting with preparing and submitting manuscripts to online Journals (EHJ, JAMA, Circulation,



American Heart Journal, CMAJ, JACC) for Directors and CVC faculty. Maintaining a database for publications for all faculty of CVC and Directors.

Administration (75%) Tracking timelines of required materials (i.e. abstracts, etc.). Planning and coordinating travel and conference arrangements Preparing expense reports and tracking travel-related expenses and general expenses. Academic/Research Administration (15%) Assisting with editorial and editorial board responsibilities in submitting manuscripts and manuscript reviews to various medical journals (i.e.

European Heart

Journal, American Heart Journal, Journal of the American College of Cardiology, Circulation, Canadian Medical Association Journal, and Journal of the American College of Cardiology).

Event

Management (10%) Assisting with continuing medical education activities related to the Distinguished Visitor series and other meetings Drafting invitations to faculty, including details of honoraria for approval by Directors and sponsor(s). Prepares briefing materials for meetings and committees. Coordinating travel arrangements for staff, trainees, and visitors.

High school diploma, supplemented by post-secondary coursework or training in office administration and medical terminology; Office Administration Certificate. Minimum 2 years of related office experience Computer proficiency (expert level) in a Windows workplace using MS Office applications Word, Excel, PowerPoint, Outlook) and reference tools Familiarity with bibliographic databases, software and metrics Considered an Asset: Strong ability to prioritize and manage multiple competing requests. Excellent planning, organizational and time management skills.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

📌 Administrative Assistant Office, admin and business : University of Alberta · Edmonton (hybrid) · Closes Tue, Nov 17
🏢 Alberta
📍 Edmonton