Job Description McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way — our shared approach to working with clients and with each other.
Inclusion, through eliminating barriers to belonging and success; We are recruiting for an Administrative Assistant, Professional Journey Office (PJO) to join our team in our Toronto or Montréal office. The successful candidate must have a minimum of three years of office work experience, preferably in a law firm or other qualified services firm, and will be responsible for providing administrative support to the Head of the Professional Journey Office and the PJO team across our coaching, mentoring and alumni programs. As an Administrative Assistant, Professional Journey Office , you will be:
PJO Administration, Operations & Communications
Providing administrative support to the Head of the Professional Journey Office (PJO) and the PJO team. Arranging travel and preparing and processing expense reports.
Preparing, formatting and proofreading correspondence, presentations, reports and meeting materials.
Providing administrative support for other duties and special projects as assigned.
Coaching & Mentoring Programs
Providing administrative support for the PJO’s coaching and mentoring programs. Preparing and distributing program communications and materials,



sending reminders and assisting with scheduling.
Updating coaching records, contact lists and engagement trackers.
Creating purchase orders and processing vendor invoices.
Arranging logistics for mentoring sessions across offices, including boardrooms, catering, video conferencing, registration and attendance.
Alumni Program Administration
Providing administrative support for the Firm’s alumni program. Assisting the PJO, National Alumni Committee Leads and our Clients & Markets Alumni partners with alumni event administration, including scheduling, venue and catering arrangements, invitation lists, RSVP tracking, materials, photos and on-site logistics.
Providing administrative support to Clients & Markets and other internal teams for alumni newsletters and communications, including coordinating French translation and scheduling distribution.
A minimum of three years of office work experience, including executive or administrative assistant support. Law firm or other professional services firm experience is preferred.
Event coordination experience and experience with procurement or invoicing systems is an asset.
Proficiency with Microsoft Office (Outlook, Word, Excel and PowerPoint), MS Teams, MS Forms and SharePoint.
Fluent bilingualism (French/English) is an asset.
Excellent organizational, proofreading, spelling, and grammar skills, with a strong attention to detail.
Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
Strong community involvement and a commitment to equity, diversity and inclusion.

📌 Administrative Assistant - Law Office (Toronto)
🏢 McCarthy Tetrault
📍 Toronto