Office Administrator Location: Industrial Automation

Employment Type: Full-Time, Permanent

DuroByte Inc. is an industrial automation and controls company with offices in Canada and the United States and Canadian headquarters in Oldcastle, Ontario.

Our mission is to combine advanced technology with customized engineering solutions to improve performance, functionality, and productivity. We deliver complete automation solutions, from controls programming and technical support to fully integrated, turnkey industrial automation systems.

Our expertise includes custom machinery, robotics, electrical controls, controls integration, and turnkey automation systems. We partner with customers to design and implement reliable, efficient, and maintainable solutions for complex manufacturing requirements.

We are seeking an organized and detail-oriented Office Administrator to support daily business operations across contractor coordination, purchasing, shipping, invoicing, and accounting administration.

This hands-on role helps keep schedules, customer orders, purchasing activities, and financial documentation organized and accurate. Working closely with customers, contractors, vendors, and internal teams, you will coordinate administrative requirements, follow up on outstanding items, and help ensure day-to-day operations run smoothly.

Office & Contractor Coordination

- Coordinate contractor schedules, availability, weekly reminders, and meetings.
- Review and enter contractor and employee Time and Material (T&M;) hours and expenses.
- Track remaining job hours, maintain billable rates,



and resolve discrepancies with internal teams.
- Respond to customer inquiries, prepare order updates, and arrange hotel accommodations.

Purchasing & Shipping

- Coordinate shipments and prepare packing slips, Bills of Lading, commercial invoices, and cross-border documentation.
- Record freight and courier costs against the appropriate jobs.

Accounting & Administrative Support

- Prepare and process customer and vendor invoices.
- Match invoices with purchase orders and packing slips, reconcile vendor statements, and investigate discrepancies.
- Maintain accurate expense spreadsheets, payment records, and supporting documentation across company accounts.

1–2 years of experience in office administration or a related role preferred. Familiarity with invoicing, purchasing, or accounting support is an asset.

- Proficiency in Microsoft Office, particularly Excel, and QuickBooks or similar accounting software.
- Relevant education in administration, accounting, business, or a related field is an asset.
- Experience in manufacturing, engineering, or industrial automation along with contractor coordination, or shipping, is an asset.

Market-competitive salary of $23.50/ Hour.

• A varied administrative role, collaboration across departments, and the opportunity to contribute to daily operations in an industrial automation workplace.

DuroByte Inc. welcomes applications from qualified candidates with relevant industrial electrical design and automation experience.

Artificial intelligence disclosure:

📌 Full Time Office Administrator: Permanent (Windsor)
🏢 DuroByte
📍 Windsor