Jackman Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. The Faculty's rich academic programs are complemented by its many legal clinics and public interest programs.

Jackman

Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. Working on-site, and under the supervision of the Manger, Events, the Events Coordinator develops and organizes the logistics of numerous/multi-day events within tight timelines andcompeting deadlines. The incumbent serves as a main contact between the Faculty of Law and its faculty and event conveners, ensuring the successful delivery of workshops, conferences, roundtables, business luncheons , dinners and other events with the highest level of quality.

Plan and coordinate events by acting as the first point of contact for enquiries, developing event schedules, and overseeing logistics such as room bookings, catering, permits, and audio-visual needs. Execute event operations, including preparing itineraries, service contracts, invoices, and floor plans, while ensuring smooth set-up, delivery, and post-event wrap-up. Develop and maintain communications by creating promotional content, maintaining digital platforms and social media, and liaising with communications staff to market events and services.

Provide administrative support, including data entry, generating reports, analyzing processes, and recommending improvements for efficiency. Monitor event quality and outcomes through post-event evaluations, reporting, and recommendations for future improvements. Provide guidance to casual staff on procedures, health and safety, and service standards.

Bachelor's Degree or acceptable combination of equivalent experience. Minimum three years of directly related experience in planning, organizing, and executing events,



preferably in a university or comparable environment. Demonstrated experience coordinating logistics such as room bookings, catering, audio/visual services, and permits for small to large-scale events.

Experience preparing service contracts, invoices, itineraries, and floor plans for events.

Experience developing content for marketing, promotional materials, and digital platforms, including social media.

Experience analyzing administrative processes, post-event feedback, and recommending improvements.

Experience collaborating with clients, vendors, and internal stakeholders to resolve issues and ensure event success.

Experience drafting reports, promotional content, and professional correspondence, with a robust attention to detail Experience providing guidance or direction to casual staff or volunteers. Superior customer service and stakeholder engagement skills. Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook), event management software and digital platforms.

Ability to work effectively under pressure, manage urgent or unpredictable assignments, and maintain professionalism in a high-volume environment. Assets (Nonessential): Familiarity with creating event layouts, floor plans, or using CAD-style software for space planning. Knowledge of accessibility standards and best practices for inclusive event planning.

Schedule: Full-Time Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Administrative / Managerial Divisional HR Office Email:



[email protected] who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement The

University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Results will be aggregated for institutional planning purposes. The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members.

Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

The University of Toronto has implemented a process to substantiate Indigenous Membership/Citizenship/Enrolment for candidates who identify as Indigenous. For more information about this process, please refer to the Indigenous Substantiation Website .

📌 Event Manager - Part Time (Toronto)
🏢 University of Toronto
📍 Toronto