We're building a relationship-oriented bank for the modern world. comWhat you'll be doingCIBC Global Asset Management (CGAM) is one of Canada's largest asset management firms with approximately $398 billion in assets under management and possess over forty-five years of experience designing and implementing client solutions. We are leaders in providing a broad range of high-quality global investment management solutions to retail and institutional clients. As an Executive Assistant, Global Asset Management, you'll provide proactive, high-quality administrative support to the Executive Vice President, Global Asset Management, and help enable the smooth day-to-day operations.

You'll use sound judgment, discretion, and strong organizational skills to manage competing priorities, coordinate complex schedules, and support meetings, events, travel, and communications. You'll also prepare correspondence, presentations, and briefing materials, while anticipating needs and helping resolve issues before they affect business operations. Working closely with other support partners, you'll contribute to a collaborative team environment and help ensure a consistent, efficient experience for leaders, partners, and clients.

To successfully perform the work, you'll be on-site full-time. In addition to base pay, compensation for this role includes participation in an annual discretionary incentive or bonus program. How you'll succeedExecutive support - Manage a complex calendar, shared mailboxes, meeting requests, and shifting priorities for the Executive Vice President.

Anticipate scheduling conflicts, identify urgent matters, and help ensure the leader is prepared for meetings and commitments. Executive briefing - Daily or weekly briefing packs and meeting pre-reads, beyond general "briefing materials."Gatekeeping - Prioritizing access to the EVP and handling confidential or urgent requests. Meeting and event coordination - Organize management committee meetings, steering committee meetings, team sessions, off-sites, and client events.

Prepare agendas and materials,



support quorum and logistics, record minutes when required, and distribute documentation in a timely and organized manner. Travel and logistics management - Coordinate local, national, and international travel arrangements, including itineraries, accommodations, and related logistics. Monitor plans closely to ensure accuracy, efficiency, and alignment with applicable policies and guidelines.

Administrative operations - Process expense reports, maintain organized electronic and physical filing systems, support invoice coding and general office administration, and help coordinate onboarding and offboarding activities. Maintain department information such as organizational charts, contact lists, and vacation tracking. Communication and documentation - Prepare and edit correspondence, memoranda, reports, presentations, and briefing materials using information gathered from multiple sources.

Digital tools and AI - Using Microsoft 365 tools such as Teams and Copilot to improve how work gets done. Risk, controls and policy support - Apply knowledge of administrative policies, procedures, approval authorities, and control requirements to daily activities. and provide practical policy guidance to leaders, employees, and administrative colleagues. Process improvement and digital enablement - Identify opportunities to simplify workflows, reduce manual effort, and improve accuracy, consistency, and service.

Contribute to the design, testing, and implementation of administrative tools and processes. Use Microsoft 365, Copilot, Excel, and other digital tools to analyze information, summarize communications, prepare executive materials,



and support more proactive administrative and operational decision-making. Collaboration and team support - Build strong relationships across business units, corporate partners, vendors, and the executive assistant team to support business priorities and improve coordination.

Provide backup support to other Executive Assistants and contribute to process improvements that enhance team effectiveness. Financial services and regulatory expectations . Confidentiality of material non-public information and client data.

Adherence to the Code of Conduct, privacy, and information-security policies. Who you areYou have relevant experience. You bring 3-5 years of experience in an administrative or professional support role in a complex, fast-paced environment.

You're comfortable managing multiple priorities and supporting senior leaders with accuracy and professionalism. You can manage competing deadlines, adapt to changing priorities, and maintain a high standard of quality in your work. You can demonstrate experience in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

It's an asset if you have experience with tools such as Visio, Tableau, Salesforce, or similar business applications as well as expense/invoices, travel, and Get IT platforms. You have a degree/diploma in a related field, or an equivalent combination of education and relevant work experience. We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a advantages program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit. We may ask you to complete an attribute-based assessment and other skills test (such as simulation, coding, French proficiency).We use artificial intelligence tools during the recruitment process.

📌 Executive Assistant, GAM (Toronto)
🏢 CIBC
📍 Toronto