Alvéole's mission is to connect people to nature - one of the ways we do that is by managing thousands of beehives across North America and Europe. We're also building a new product, always hiring current talent, often jumping on planes to visit customers, and setting ambitious goals as a leadership team - all while trying to make this an amazing place to work for our team members. Alvéole's mission is to connect people to nature - one of the ways we do that is by managing thousands of beehives across North America and Europe.

We're also building a new product, always hiring new talent, often jumping on planes to visit customers, and setting ambitious goals as a leadership team - all while trying to make this an amazing place to work for our team members. A customer wants a specialized experience with a 24h turnaround. Someone needs complicated, multi-city travel booked.

The building manager is dodging us about bathroom repairs. We have four executives, all moving quickly, and none of them should be spending their time coordinating administrative work - that's where you come in. You'll support four executives, not one - and they are all builders.

They move quickly, they're deeply involved in the business, and they care about the details. Ask any one of them what they're working on and you'll probably hear about three things they finished yesterday, five ideas they're excited about today, and a customer conversation that completely changed their priorities an hour ago. You'll also own our gorgeous Montreal office.

Vendors, building access, repairs, snacks, meeting rooms, office supplies,



new hire workstations, company events. None of these things are individually difficult, but together they're what make a workplace either feel effortless or frustrating. Reporting directly to the VP, People & Culture, you'll become the administrative backbone of our leadership team.

Keeping four executives organized and one step ahead by managing calendars, emails, travel, meetings, expenses, priorities, and follow-ups. Keeping projects moving by tracking commitments, following up on action items, drafting communications, and connecting the dots across teams. Taking on certain business administration projects, often compliance‐related (insurance renewals, corporate applications, document consolidation, etc).

Planning company events and coordinating new hire experiences so people arrive prepared and feel welcomed from day one. Owning the day‐to‐day operations of our Montreal office, including vendors, building management, repairs, supplies, snacks, access, meeting spaces, and workplace logistics. Creating a workplace that reflects who we are by helping employees, candidates, customers, and visitors feel genuinely welcomed whenever they interact with Alvéole.

Continuously improving how administrative work gets done by building better systems, automating repetitive tasks, and using AI and modern tools wherever they create leverage. You enjoy variety and can comfortably switch between booking travel, coordinating a company event, solving an office issue, and helping an executive prepare for an important meeting, sometimes all before lunch.

📌 Executive Support & Workplace Experience Coordinator | Coordonnateur·trice - Soutien exécutif et expérience au travail (Montreal)
🏢 Alvéole
📍 Montreal