Company Overview

IGI is a growing investigations and consulting firm providing investigative, intelligence, research, and litigation support services to corporate, legal, insurance, and private-sector clients.

We are seeking an organized, resourceful, and highly dependable Investigations & Executive Assistant to support the firm's principals and investigative team. This role combines executive assistance, administration, research, scheduling, project coordination, and operational support. It is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in helping a professional services business operate efficiently.

No legal or investigative background is required. We are looking for an individual with excellent organizational skills, strong attention to detail, solid computer skills, and a willingness to learn.

Key Responsibilities

Executive Support

- Provide direct administrative support to senior leadership.
- Assist with correspondence and document preparation.
- Coordinate administrative requirements as needed.
- Handle confidential and sensitive information with professionalism and discretion.

Investigations & Operations Support

- Schedule investigator assignments and maintain investigator availability calendars.
- Assist with the coordination of ongoing investigations and client projects.
- Monitor deadlines, deliverables, and follow-up items.
- Support investigators and management with administrative and operational requirements.

Research & Information Gathering

- Conduct research and information searches.
- Perform legal and non-legal searches using various databases and public sources.
- Collect, organize, and summarize information for investigative files.
- Assist with due diligence,



background research, and other information-gathering assignments.

Reports & File Management

- Format, proofread, and organize investigative reports and client deliverables.
- Open, maintain, update, and archive investigation files.
- Ensure documents and records are accurate, organized, and complete.
- Maintain electronic and physical filing systems.

Billing & Payroll Support

- Prepare invoices and assist with client billing administration.
- Track investigator hours, expenses, and billable activities.
- Assist with payroll administration and timesheet processing.
- Maintain spreadsheets and administrative records.

General Administrative Support

- Assist with project management and coordination of administrative tasks.
- Support special projects and business initiatives.
- Prepare reports, spreadsheets, presentations, and correspondence.
- Perform a variety of administrative and operational tasks as required.
- Take ownership of new responsibilities.

Qualifications

Required

- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Exceptional attention to detail and accuracy.
- Strong computer skills and typing proficiency.
- Proficiency in Microsoft Outlook, Word, Excel, and Teams.
- Ability to manage multiple priorities in a fast-paced setting.
- Professional,



dependable, and capable of handling confidential information.
- Positive attitude and willingness to learn.

Preferred

- 1-3 years of experience in an administrative, executive assistant, project coordination, office administration, or similar role.
- Post-secondary education in business, administration, law, security, investigations, communications, or a related field.
- Experience with scheduling, billing, payroll support, research, or document management.

Who We're Looking For The successful candidate is:

- Highly organized and proactive.
- Comfortable working independently and solving problems.
- Tech-savvy and able to learn new systems quickly.
- Professional, polished, and client-service oriented.
- Adaptable and willing to assist with a wide variety of tasks.
- Interested in growing with the organization and taking on increasing responsibility over time.

Why Join IGI? This role offers a unique opportunity to gain hands-on experience supporting investigations, research, business operations, and executive leadership within a growing professional services firm. The successful candidate will be exposed to a wide variety of files, projects, and industries while working closely with experienced professionals in a collaborative environment.

Please note: This position requires in-office attendance five days per week at our downtown Toronto office. Remote or hybrid arrangements are not available for this role.

Pay: $24.00-$26.00 per hour

Expected hours: 40.0 per week

Benefits

- Casual dress
- Dental care
- Paid time off
- Vision care

Experience:
- Office: 1 year (required)

Work Location: In person

📌 Investigations & Executive Assistant (Toronto)
🏢 The Investigators Group Inc. / IGI
📍 Toronto