Marketers on Demand is partnering with a global leader in transportation and mobility solutions to hire a Project Coordinator to support its Services project teams. In this role, you will provide administrative and operational support to Project Managers on large-scale, international infrastructure projects.

This is a hybrid role, Monday to Friday, 40 hours per week, with 2–3 days per week in the office.

Key Responsibilities

Project Administration

- Support the launch of new projects
- Schedule meetings, prepare agendas, and record minutes and action items
- Organize meetings and catering
- Maintain out-of-office records
- Coordinate weekly and monthly reporting

Logistics Support

- Arrange visitor access and badges
- Make travel arrangements
- Process purchase requisitions and invoices
- Support team access to company applications
- Coordinate shipments and team events

Data and Documentation Management

- Maintain correspondence logs
- Proofread and edit documents




- Support document archiving and SharePoint compliance
- Maintain project organization information
- Maintain CDRL and reporting metrics
- Track project deliverables and submit contractual deliverables

Reporting and Business Continuity

- Assist with Project Progress Reviews
- Provide backup support to other coordinators and arrange coverage during leave periods
- Maintain process documentation

Requirements

- Post-secondary education or equivalent
- Fluent English, both written and verbal
- Strong organizational and administrative skills
- Advanced MS Office skills
- Proficiency in JIRA, SAP and SharePoint is an asset

Preferred Qualifications

- Administration diploma
- Experience in a project setting
- International project experience

Work Schedule

- Monday to Friday, 40 hours per week
- Hybrid, with 2–3 days per week in office

📌 Project Coordinator (Greater Toronto Area)
🏢 Marketers on Demand
📍 Greater Toronto Area