Senior Production Coordinator – Apparel

Position: Senior Production Coordinator

Industry: Apparel / Garment Manufacturing

Department: Production

Reports To: Production Manager

Position Overview

We are seeking an experienced and highly organized Senior Production Coordinator to join our apparel team. Reporting directly to the Production Manager, the successful candidate will work closely with the Production Manager to oversee and coordinate day-to-day production activities with our overseas suppliers and manufacturing partners.

The primary responsibility of this role is to ensure that all customer orders are produced and delivered on time, in full, and in accordance with approved product specifications, workmanship requirements, and quality standards.

This position requires daily communication and coordination with overseas suppliers to monitor production progress, follow up on critical milestones, review materials and samples, resolve production issues, and ensure that all aspects of the manufacturing process are progressing according to schedule.

The ideal candidate will have a strong understanding of apparel manufacturing, garment construction, fabrics, trims, and production processes, along with the ability to identify potential problems and take proactive steps to prevent delays or quality issues.

Key Responsibilities

1. Production Planning & Order Follow-Up

- Work alongside the Production Manager to coordinate and monitor all production activities from order placement through final shipment.
- Follow up daily with overseas suppliers and factories to ensure production schedules and delivery commitments are being met.
- Monitor production timelines, critical milestones, and order status to ensure on-time and in-full delivery.
- Maintain accurate production tracking reports and provide regular updates on order progress.
- Identify potential production delays, material shortages, or manufacturing issues and bring them to the attention of the Production Manager.
- Proactively follow up on outstanding production matters to ensure timely resolution.
- Coordinate with overseas suppliers to ensure production capacity and resources are aligned with order requirements.

2. Fabric, Trim & Material Review

- Review and evaluate fabric submissions to ensure correct quality, colour, weight, hand feel, construction, and overall compliance with approved standards.
- Review and verify trims and accessories against approved specifications, including colour, quality, dimensions, functionality, and finishing.
- Ensure all fabrics, trims, and materials are consistent with approved standards and customer requirements.
- Identify discrepancies and communicate required corrections to overseas suppliers.
- Follow up on material approvals and ensure outstanding issues are resolved before bulk production proceeds.
- Monitor material readiness to avoid production interruptions and delivery delays.

3.



Sample Review & Product Development Coordination

- Coordinate the submission, review, and follow-up of development samples, fit samples, size sets, pre-production samples, and other required production samples.
- Review samples to ensure they meet approved specifications, workmanship standards, construction details, measurements, and overall quality expectations.
- Verify that colours, fabrics, trims, labeling, and finishing details are consistent with approved references.
- Communicate sample comments and required revisions to overseas suppliers.
- Follow up to ensure corrections are implemented accurately in subsequent sample submissions and bulk production.
- Work closely with the Design & Development team to ensure product requirements are clearly understood and executed by suppliers.

4. Production Quality & Workmanship Monitoring

- Work closely with overseas suppliers to ensure production is carried out according to approved samples, specifications, and workmanship standards.
- Monitor potential quality issues during the manufacturing process and coordinate corrective actions.
- Ensure suppliers understand and comply with company quality expectations and customer-specific requirements.
- Follow up on production issues relating to fabric defects, workmanship, construction, measurements, colour variations, and finishing.
- Coordinate with the Quality Control team when quality concerns arise during production.
- Ensure corrective actions are implemented before issues affect the overall production or shipment schedule.

5. Overseas Supplier Coordination

- Maintain daily communication with overseas factories, suppliers, and production offices regarding order status and production requirements.
- Follow up on fabric and trim approvals, sample submissions, production readiness, and shipment deadlines.
- Communicate production instructions, specifications, and customer requirements clearly and accurately.
- Resolve day-to-day production issues in collaboration with overseas partners.
- Ensure suppliers provide timely and accurate updates on production progress and potential challenges.
- Build and maintain effective working relationships with overseas suppliers to promote accountability and consistent execution.

6. Production Documentation & Reporting

- Maintain accurate records of production schedules, order status, material approvals, sample comments, and outstanding issues.
- Track production milestones and provide regular status reports to the Production Manager.
- Maintain updated documentation relating to approved fabrics, trims, samples,



and product specifications.
- Monitor critical dates and follow up on outstanding approvals that could impact production.
- Ensure relevant production information is communicated to the appropriate internal departments.

7. Cross-Departmental Coordination

- Work closely with the Production Manager, Design & Development, Quality Control, Merchandising, and Operations teams.
- Ensure all departments are aligned on product specifications, approvals, production schedules, and delivery requirements.
- Communicate potential risks or issues that could affect product quality, production costs, or delivery commitments.
- Assist the Production Manager in improving production coordination, supplier follow-up, and overall operational efficiency.

Qualifications & Experience
- Minimum 5–7 years of experience in apparel production coordination, production management support, or a similar role within the garment industry.
- Strong understanding of apparel manufacturing processes from product development through bulk production and shipment.
- Good technical knowledge of fabrics, trims, garment construction, workmanship, and finishing standards.
- Experience reviewing fabrics, trims, and garment samples against approved specifications.
- Robust understanding of production calendars, critical milestones, and delivery requirements.
- Previous experience working directly with overseas apparel manufacturers and suppliers.
- Ability to identify production and quality issues and coordinate timely corrective action.
- Strong organizational and follow-up skills with the ability to manage multiple styles, programs, and delivery deadlines simultaneously.
- Excellent written and verbal communication skills.
- Strong computer skills, including Microsoft Excel and production tracking systems.
- Ability to work independently while supporting and collaborating with the Production Manager.

The Ideal Candidate The ideal candidate is an experienced apparel professional who understands the importance of managing production details, maintaining product quality, and meeting customer delivery commitments. They must be highly proactive, detail-oriented, and comfortable communicating daily with overseas suppliers across different time zones.

This individual should have the technical ability to recognize issues with fabrics, trims, samples, and garment workmanship, as well as the organizational skills to manage production schedules and follow through on outstanding matters.

Above all, the successful candidate must understand that effective production coordination means ensuring that the right product is manufactured to the correct specifications, at the expected quality level, and delivered on time and in full.

Join our team and play an important role in managing and coordinating our global apparel production operations.

Pay: From $1.00 per year

Work Location: In person

📌 Senior Production Coordinator – Apparel (Saint-Laurent)
🏢 Como Diffusion
📍 Saint-Laurent