Support Queen’s University Academic Affairs leadership in Kingston, Ontario, using advanced scheduling, prioritization, and confidential executive administration skills in a hybrid workplace.

As Administrative Assistant to the Vice-Provost (Academic Affairs), you will manage complex priorities, communications, meetings, records, events, and projects. The position requires autonomy, judgment, tact, and accuracy while supporting the Qualified Administrative Services Hub. You will coordinate with internal and external stakeholders across the Provost’s Office and broader academic portfolio.

Key Responsibilities:
Manage the Vice-Provost’s complex schedule and competing appointments
Prepare briefing files, tracking systems, and meeting materials
Coordinate committees, agendas, minutes,



and action-item follow-up
Respond to inquiries and triage sensitive communications
Coordinate VPAA events and reconcile travel expenses

Requirements:
Three-year post-secondary education preferred
Seven to ten years of senior administrative experience preferred
Advanced organization, time management, and prioritization skills
Excellent written and verbal communication abilities
Discretion, judgment, tact, and confidentiality

Bring executive scheduling, sound judgment, and confidential administrative expertise to Queen’s University Academic Affairs in Kingston.

📌 Executive Administrative Assistant Academic Affairs Kingston
🏢 Queen's University
📍 Kingston