Tasks Proactively manage the Executive Director's schedule and calendar.

Coordinate appointments, meetings, and events.

Maintain communications with donors and conduct all necessary follow-ups.

Draft and follow up on emails and various types of correspondence.

Prepare meeting materials and take meeting minutes.

Coordinate the administrative aspects of ongoing projects and files.

Collaborate with internal and external stakeholders to ensure smooth operations.

Participate in the organization of special events and manage the associated administrative follow-up.

Perform any other related duties as required.

Advantages Competitive salary based on experience.

Opportunity for permanent employment following the probationary period.

Comprehensive benefits package upon obtaining permanent status.

Prospect to grow within a recognized cultural organization.

Stimulating work environment where ideas and initiative are valued.

Opportunity to participate in special events and diverse projects.

Job requirements Relevant experience in an administrative assistant, coordination,



or executive support role.

Excellent organizational and prioritization skills.

Ability to demonstrate autonomy, sound judgment, and initiative.

Strong professional writing skills.

Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, etc.).

Excellent customer service skills and a high level of professionalism.

Mandatory bilingualism in French and English, both spoken and written, as approximately 50% of communications and interactions are conducted with English-speaking clients and partners.

Ability to work in an environment where priorities may change quickly.

Desired profile Excellent interpersonal and communication skills.

Strong attention to detail and accuracy.

Highly organized with effective time-management skills.

Discreet and professional.

Ability to work independently while collaborating with multiple teams.

Positive attitude and proactive approach.

📌 Executive Administrative Assistant to the Executive Director (Montreal)
🏢 Bédard Ressources
📍 Montreal