Site AdministratorDEL PROPERTY MANAGEMENT INC., Toronto, Ontario, Canada (In office)Department: OperationsReports To: Condominium Manager / VP of OperationsLocation: Scarborough, TorontoJob Type: Full-TimePosition SummaryThe Site Administrator serves as the primary on-site representative for assigned condominium properties, providing comprehensive administrative support and resident services. This role acts as the first point of contact for residents, board members, and service providers while ensuring smooth daily operations and maintaining high standards of customer service.Key ResponsibilitiesAdministration & Communication (30%)Liaising with residents, contractors, and vendors in person, by phone and by emailOrganizing, sorting, and distributing incoming and outgoing mail/couriersFiling and maintenance of condominium corporation recordsOrdering and maintaining office suppliesPreparation of notices and correspondence, and posting accordingly under the Condominium Manager's supervisionFinancial Administration (25%)Processing common element assessment fees, including facilitating the collection and recording of paymentsCompiling arrears information and sending corresponding notifications under the Condominium Manager's supervisionProcessing payables, including preparing purchase orders and cheque requisitions,



and ensuring all cheques are reviewed by the Condominium Manager/Assistant Manager prior to disbursementSending out signed cheques to the vendor directly or to Head Office Accounting, as applicableReconciling invoices with purchase orders, coding according to account codes, and preparing for the Condominium Manager's signatureResident Services & Records Management (20%)Overseeing bookings of various facilities as applicable (i.E. elevator, party room, guest suites, etc.)Resident file administration and maintenance of the resident's registryProcessing and maintenance of other registries as applicable (i.E. enterphone system, key and access fob issuance, bike storage, storage lockers, etc.)Legal & Compliance (15%)Preparation of legal forms (i.E. status certificates, lien notices, etc.) under the Condominium Manager's supervisionMeeting Support (10%)Set up and tear down for meetings (i.E. Board meetings, Annual General Meetings, Residents' Meetings, etc.)Attending meetings to register attendees as requiredKey Skills & AssetsCustomer service (listening, understanding, clear communication)Working under pressure (fast pace, competing priorities, unexpected issues)Teamwork (working collaboratively and effectively with all members of the team, from Board Directors to maintenance staff)Organizational skillsAdaptability and flexibility skillsAbility to take initiativeAttention to detailFluent in CantoneseFluent in Mandarin

📌 Site Administrator (Toronto)
🏢 DEL PROPERTY MANAGEMENT
📍 Toronto