About Caedus -Caedus is a privacy-focused, high-performance web tool suite designed for creators, video editors, and digital marketers to extract, manage, and optimize short-form media assets seamlessly.

We are scaling rapidly and looking for an organized, proactive Operations & Administrative Assistant to keep our day-to-day operations running cleanly.

Role Overview As our Operations & Administrative Assistant, you will handle the backbone of our digital operations.

You will support platform administration, track service metrics, coordinate user communication, and assist with content distribution and web directory outreach.

Youll be working directly with the project lead to ensure our workflows stay quick, and structured.

Key Responsibilities Primary Operations & Support: Platform & User Support: Monitor , log bug reports, and respond to basic user inquiries with professional, timely service.

Data Management & Quality Control: Maintain organized records of platform metrics, analytics reports, and operational task logs.

Financial & Expense Tracking: Assist with basic expense logging (subscriptions, hosting costs, API usage tracking, and invoice organization).

Directory & Outreach Administration: Execute web tool directory submissions (e.g., Product Hunt, Alternative

To) and organize link-building outreach lists.

Secondary Support & Execution: Meeting & Task Notes: Document action items and key decisions from team check-ins.

Process Documentation: Help draft lightweight SOPs (Standard Operating Procedures) for onboarding future contributors, contractors, or freelancers.

Social & Community Assistance: Assist with monitoring community discussions (Reddit, forums, Twitter) for feature requests and feedback.





Ad-Hoc Projects: Handle basic operational tasks as needed to keep development and growth on track.

Skills & Qualifications Knowledge & Background: Education/Experience: High school diploma required; post-secondary education or coursework in Business Administration, Communications, or Digital Marketing is a plus. 24+ years of administrative or virtual assistant experience preferred.

Tech-Savvy: Intermediate knowledge of web tools, Google Workspace/MS Office, basic spreadsheets (Excel/Sheets), and productivity apps.

Digital Literacy: Familiarity with web tools, social media platforms (Instagram, Tik

Tok, Reddit), and how digital products operate.

Key Abilities: Attention to Detail: Meticulous oversight on data entry, documentation, and external communication.

Self-Management: Ability to manage deadlines independently without requiring constant micromanagement.

Communication: Excellent written English skillsclear, concise, and professional.

Working Conditions & Benefits 100% Remote & Flexible Work: Work from anywhere with a stable internet connection on a schedule that fits your life.

Growth Opportunity: Early exposure to building, marketing, and scaling a digital web product from the ground up.

Productivity & Tech Allowance: Eligibility for software/tool coverage and performance-based monthly bonuses as the platform grows.

How to Apply To apply, apply through the portal or you can send an email to with the subject line "Operations Assistant Application [Your Name]".

In your message, please include: Caedus is committed to building an inclusive, equal-opportunity workplace.

We welcome applications from all qualified individuals regardless of background.

📌 Operations & Administrative Assistant (Toronto)
🏢 Hubstaff
📍 Toronto