Victor Energy is seeking a highly motivated and detail-oriented Receptionist to join our team. This position requires a dedicated professional with excellent organizational skills and a strong background in Microsoft Office applications - particularly Excel. The ideal candidate will play a crucial role in supporting the office personnel. This position is office-based out of Nisku, AB.

Responsibilities:

• Greet and welcome visitors in a friendly and professional manner


• Answer phone calls and direct them to the appropriate department or individual


• Schedule meetings and update the boardroom calendar


• Ensure the boardroom is ready and clean for each meeting – work with meeting organizer for instructions


• Assist with general administrative tasks such as filing and scanning documents


• Manage office supplies/coffee supplies


• Manage the employee phone list, and update accordingly


• Manage mail and deliveries - handling all incoming and outgoing mail, couriers, and parcels


• Provide exceptional customer service to internal and external stakeholders


• Maintain the reception area, ensuring it remains clean, organized and presentable


• Oversee general housekeeping, ensuring the offices and kitchen areas are clean, organized,
  
  
  
  and that the dishwashers are loaded/unloaded daily


• Develop and maintain the Company Receptionist Manual, creating a comprehensive guide to ensure seamless coverage when on days off or holidays

Administrative Responsibilities

• Assist estimating team – download new bids, printing documents, tracking and data entry of current bids and awards


• Assist project managers with printing documents and creating project binders

• Minimum 1-year administrative experience


• Strong working knowledge of Microsoft Office applications


• High level of accuracy and attention to detail


• Strong organizational skills


• Excellent Time-management skills - ability to multitask and prioritize


• Reliable means of transportation


• Experience working within the construction industry is an asset

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)


• Group RRSP


• Group Life - AD&D - Critical Illness Insurance


• Training & Development


• Employee Assistance Program - Counseling


• Paid Time Off