Who We AreCarefor is Eastern Ontario's largest home care and community support services not-for-profit, with over 1,200 employees operating in Eastern Counties, Ottawa, and Pembroke-Renfrew County. The founding chapter of the Victorian Order of Nurses, Carefor has been helping seniors and people living with disabilities in Eastern Ontario live with choice and dignity since 1897.For our staff, we are proud to help them be the best they can be both now and into the future. Through comprehensive onboarding and continual training, you are continuously improving your professional practice with Carefor; and with the HOOPP pension plan, great benefits and a adaptable schedule, we're looking out for you and your family. At Carefor, we know our work matters, and we're proud of the impact we have in people's lives.OverviewReporting to the Supervisor, the Administrative Assistant supports the daily operations at the Centre by providing clerical, administrative assistance to ensure the effective and efficient delivery of programs and services.ResponsibilitiesResponds to the needs of clients and volunteers at the point of contact and for information or referral purposesEffectively communicates and interacts with clients in a courteous and professional mannerAccesses and utilizes community resources where appropriateCollaborates with the marketing team to promote events and programs and assists with the development of monthly program calendarsOrganizes supplies, equipment, and resources for the programsProvides information, coordinates services and/or refers clients/caregivers to other resources as requiredInitiates and completes the client intake process (including the required assessments and reassessments for specific programs) with guidance from the Centre LeaderMaintains and updates client and volunteer files in the client information management system including schedulesAssists with volunteer recruitment, selection, orientation, and training, and supports in-service meetings as neededAnswers the telephone and greets clientsCompletes the time sheet data entry for payroll as neededSupports the client survey distribution per the established scheduleProcesses client payments, donations,



and fundraised moneyPrepares and reconciles bank deposits, and deposits money at the bank as requiredParticipates in fundraising activities which may occur after regular hoursReviews client billable services and volunteer reimbursements before sending to the central finance departmentMaintains the petty cashFunctions and reports in compliance with the Occupational Health and Safety legislation, regulations, and Carefor policies and procedures.Participates in health and safety training including WHMIS and applies this knowledge in the workplaceWears or uses any/all protective equipment or clothing provided by Carefor and does not interfere with protective devices as to change or negate their functionsReports the absence of or defect in any equipment or protective device, and which may endanger self or other workerReports any violations of the Health and Safety Act or the regulations, or the existence of any hazardDoes not use or operate any equipment, machine, device, or work in a manner that may endanger self or other workerEnsures all workplace incidents are reported in a timely manner in accordance with legislation, and Carefor policies and procedures for workplace injuries and incidents (eg. WSIB injuries, infection control)Adheres to the Carefor standards for conduct and behavior and upholds Carefor's Core ValuesEnsures that confidential information relating to clients, work colleagues, suppliers and Carefor's operations is properly protected and not disclosed to third parties,



unless allowed or required under relevant law or regulationTreats all people with respect and undertakes duties with care and diligenceDoes not use information obtained in the course of employment for personal financial gain; nor allows that information be used to obtain financial benefit for any other person or companyEnsures all dealings with clients, suppliers and other parties are kept at arm's length to avoid the possibility of actual or perceived conflicts of interestComplies with all statutory and internal disclosure requirements on a timely basis and ensures to the best of ability the accuracy and comprehensiveness of the informationPerforms other duties as assignedParticipates on committees/project work group as assignedQualificationsPost-secondary education in Office or Business Administration or similar field, or an acceptable combination of education and experience may be considered3 years' experience in a multi-level, not-for-profit organization and/or community support services an assetExperience working with volunteers an assetProficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Publisher) and client data base systems (CIMS)Experience in customer servicePhysical ability to perform duties such as standing for long periods, squatting, bending, and lifting heavy objectsAbility to organize, prioritize and multi-taskExcellent interpersonal skills and an ability to communicate effectively with clients, caregivers, staff, health care professionals, service agencies both verbally and in writingBilingualism (English/French) an assetValid Class G drivers' license and use of own vehicleAcceptable Vulnerable Sector Background CheckWhat We OfferPension Plan with the Healthcare of Ontario Pension Plan (HOOPP)Employee and Family Assistance ProgramProfessional Development OpportunitiesLeadership team who values innovation, continuous improvement, quality and service excellence while appreciating work-life boundariesStaff who are deeply committed to excellent client careEDI StatementCarefor is committed to providing an inclusive, barrier-free recruitment and selection process. Please let us know in your application if you require accommodations at any stage of the recruitment process. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.

📌 Administrative Assistant- Carling Adp (Riviere-des-Prairies—Pointe-aux-Trembles)
🏢 Carefor-Health-
📍 Riviere-des-Prairies—Pointe-aux-Trembles