Executive Assistant to the CEO

About the role
We’re looking for an Executive Assistant to work directly with our CEO. You’ll manage the CEO’s time, communications and priorities so they can focus on running the business. This role suits someone who is organized, discreet, thinks ahead and is comfortable handling confidential information.

Responsibilities
Manage the CEO’s calendar in Google Calendar, schedule meetings and resolve conflicts
Monitor and triage the CEO’s inbox in Gmail, draft replies and follow up on action items
Prepare agendas, briefing notes and documents for meetings, and track follow-ups afterward
Coordinate travel, including flights, hotels and detailed itineraries
Organize and maintain files in Google Drive, and draft documents, presentations and reports in Google Docs, Sheets and Slides
Process expense reports and help with bookkeeping in QuickBooks




Act as a point of contact between the CEO, internal teams, clients and partners
Handle confidential information with discretion
Support special projects and events as needed

Requirements
3+ years of experience as an executive or administrative assistant, ideally supporting a senior leader
Robust proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
Experience with QuickBooks
Excellent organizational and time-management skills; able to juggle shifting priorities
Clear, skilled written and verbal communication in English and French
Robust judgment, discretion and a proactive approach

Nice to have
Experience in the transportation and logistics industry

Pay: From $45,400.00 per year

Work Location: In person

📌 Executive Assistant Dorval
🏢 Vantage Logistics (Canada)
📍 Dorval