June 25, 2026Job Posting #1226Senior Administrative Assistant12-Month ContractSupporting: The Director of People and Culture, Director of Legal Services and the Communications TeamThe York Region Children’s Aid Society (YRCAS) is a non-profit community organization legally mandated to protect children and youth from abuse and neglect. As a leader within the child welfare sector, we partner with parents, caregivers, and community to provide a safe environment for children and youth, through equitable, culturally aligned services.Comprised of interdisciplinary teams of diverse professionals who push boundaries in support of family centered care, we engage with children and families for a stronger, healthier community within the York Region.Why Work for Us?Hybrid working model (working virtual and in person)Casual dress codeEmployer paid Health & Dental BenefitOne day off every three (3) weeks during winter monthsShortened Summer hoursOMERS Pension, with employer and employee sharing premiums equallyMileage ReimbursementEnhanced Wellness Initiatives Virtual Fitness ClassesSUMMARY OF DUTIES & RESPONSIBILITIESThe Senior Administrative Assistant provides advanced, highly diversified, confidential, and discretionary administrative support to the Senior Management Team, including the Director of People and Culture, Legal Services and Communications.NATURE OF POSITIONThis role provides senior-level administrative support to the Director of People & Culture (HR), Director of Legal Services, and the Communications team, requiring a high degree of skill, coordination, discretion, and adaptability. Responsibilities are aligned to core skill areas that support multiple functions:I. Executive Coordination & Administrative SupportManage complex calendars, meetings, and logistics across multiple senior leaders, including scheduling, travel, and event coordination; proactively identifyingand resolving schedule conflicts, meeting changes and operational bottleneck points before they impact operationsPrepare high-quality agendas, minutes, reports, presentations, and correspondence with strong attention to detailAnticipate leadership needs by proactively organizing materials, tracking action items, and ensuring timely follow-upProvide seamless administrative support across departments, including back-up support to executive offices and committeesII. Confidentiality, Judgement and Records ManagementHandle highly sensitive HR, legal, and organizational information with discretion and sound judgmentMaintain accurate, organized, and secure records, files, and tracking systems (e.G., employee records, legal files, communications materials)Support documentation processes requiring precision and compliance (e.G., legal documentation, HR records, reporting requirements)Ensure consistent documentation of decisions, actions, and key information across functionsIII. Coordination of Projects, Meetings and InitiativesCoordinate meetings, training sessions, events, and cross-functional initiatives, including logistics, materials, attendance tracking, and follow-upSupport organizational initiatives such as learning and development, legal education, employee engagement, and communications campaignsTrack workflows, deadlines,



and deliverables (e.G., legal matters, HR processes, communications projects) to ensure timely completionLiaise with internal teams, external partners, vendors, and stakeholders to facilitate effective collaborationIV. Communication & Stakeholder SupportSupport internal and external communications, including drafting, editing, and distributing newsletters, announcements, and reportsCoordinate communication materials and ensure consistency in messaging, formatting, and brandingManage and triage communications on behalf of leadership, including email and inquiries, ensuring appropriate prioritization and responseBuild and maintain effective working relationships with diverse stakeholders, including senior leadership and external partnersV. Systems, Reporting & Process ImprovementMaintain and utilize databases, tracking tools, and systems (e.G., LMS, legal tracking systems, communication logs) to support operations and reportingPrepare regular reports, summaries, and statistics to support decision‑makingProcess financial and administrative transactions (e.G., purchase orders, invoices, reconciliations) in compliance with policiesIdentify and implement process improvements to enhance efficiency, coordination, and service delivery across departmentsOther duties as assigned from time to timeKNOWLEDGE AND SKILLSStrong interpersonal and communication skills, with the ability to interact effectively with senior leadership, staff, and external stakeholdersHigh level of professionalism, discretion, and sound judgment when handling confidential and sensitive informationExceptional organizational and time‑management skills, with the ability to manage competing priorities in a fast‑paced environmentProactive, self‑directed approach with strong initiative and follow‑throughAdvanced attention to detail and accuracy in all aspects of workAbility to work independently and collaboratively within cross‑functional teamsAdvanced technical proficiency in MS Office (Word, Excel, PowerPoint, Outlook), Adobe, Zoom, OnBoard, CPIN, and database systemsExperience with HRIS systems (e.G., ADP) and learning management systems is considered an assetStrong problem‑solving skills and ability to adapt to changing prioritiesValid Ontario Driver’s License and access to a reliable vehicleBilingualism in French is an assetQUALIFICATIONSEDUCATION AND EXPERIENCEThree (3) year college diploma in Office Administration, Business Administration, Human Resources Management or a related field requiredThree (3) years of senior administrative experience supporting leadership in complex environments (preferably unionized and/or within HR, Legal, or Communications)



is an assetProven track record of strong initiative with a demonstrated ability to manage shifting priorities and drive projects forward independentlyAdvanced proficiency across the Microsoft Office Suite, including Excel, Word and PowerPointExcellent written and verbal communication skills with an ability to act professionally with the executive and leadership team and external stakeholdersAbility to work independently, exercise sound judgment and maintain confidentialityProfessional demeanor with solid interpersonal and customer service skillsEquivalent combinations of education and experience will be consideredPAY GRADE:Non‑Union Pay Grade 4 ($67,158.34 - $84,905.51)HOURS OF WORK:33.75 hours per weekThis role is for an existing position within the organization.Employment at York Region Children’s Aid Society is conditional upon the verification of credentials, a satisfactory vulnerable sector check, and a class G driver’s license with daily access to an insured vehicle. York Region Children’s Aid Society works in a hybrid virtual and on‑site working environment.Anti‑Oppression/Anti‑Racism at York Region Children’s Aid SocietyYRCAS is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages application from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.Diversity, Equity & InclusionYork Region Children’s Aid Society is committed to employment equity, diversity and inclusion in the workplace, and fostering equity, diversity and inclusion in recruitment practices is a key aspect of the search process. The current posting is in search of candidates who identified from the following equity seeking groups; women, racializedpersons/persons of colour, Indigenous Peoples, persons with disabilities, and persons of the 2SLGBTQ+ community. If you are of the aforementioned identities, and feel comfortable making it known, you may choose to self‑identify as member of a designated group. Any information directly related to you is kept confidential and used in a safe manner to inform our recruitment process towards being an equal opportunity employer.Vaccination PolicyYork CAS prioritizes the health and safety of their employees and closely follows the Public Health Guidelines and Recommendations. The agency’s mandatory COVID‑19 vaccination requirement as a condition of employment is currently suspended. Should the mandatory COVID‑19 vaccination requirement be reinstated, all active agency employees will be required to comply with YRCAS’ Mandatory COVID‑19 policy (providing proof of COVID‑19 vaccination-2 doses required).Accommodation at YRCASWe are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants that may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview.Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed in a fair and equitable manner.Children at the heart of all that we do!#J-18808-Ljbffr

📌 Senior Administrative Assistant - C$67,158.3 - C$84,905.5 A Year (Bradford West Gwillimbury)
🏢 York Region Children’s Aid Society
📍 Bradford West Gwillimbury