Notre culture vous élève - il n'y a pas d'ego sur le chemin. Notre objectif commun? Nous voulons tous gagner pour nos clients. Nous visons à être toujours évolutifs, dynamiques et ambitieux. Nous croyons au pouvoir des connexions authentiques. Chaque employé fait partie de ce qui nous rend uniques sur le marché: agiles et dévoués.

Time Type:

Régulier

Job Description :

Job Summary

The Executive Assistant to the Chief Operations Officer (COO) delivers high-level administrative support, to ensure the efficient management of priorities, communication, and operations

The ideal candidate will manage complex administrative logistics, serve as a professional liaison for internal and external stakeholders, and oversee executive communications, events, and leadership materials with executive presence and detail-oriented precision.

Key Responsibilities

- Executive Support & Prioritization: Manage the COO agenda, correspondence, and priorities, ensuring timely follow-ups and seamless workflow.
- Communication & Collaboration: Act as the primary point of contact for internal teams and external partners, facilitating effective communication and coordination.
- Event & Meeting Coordination: Oversee the planning and execution of the town hall and other key events, coordinating presenters, preparing presentations, and ensuring follow-up actions.
- Administrative & Logistical Support: Organize in-house and external meetings, providing full administrative support and ensuring smooth logistics.
- Resource Management: Handle various team requests, maintain accurate records, and serve as the go-to resource for key operational needs.
- Finance & Expense Oversight: Track and process invoices and expense accounts,



ensuring timely and accurate reconciliation for US and Canada.
- Travel Management: Coordinate all aspects of travel and meeting arrangements and select team members, including flights, accommodations, and expense reporting.
- Compliance & Process Adherence: Ensure adherence to company policies and maintain high standards of diligence in all administrative processes.
- Cross-Departmental Collaboration: Work closely with executive assistants across other departments to ensure alignment and efficiency.
- Additional Support: Take on other tasks as needed to support the evolving needs of the department.

Specific Qualifications and Requirements:

- Experience: A minimum of 8 years as an executive assistant to senior management
- Education: Diploma of Collegial Studies (DEC) in office administration, business administration, or a relevant field.
- Experience managing high-level stakeholders and handling sensitive information with discretion.
- Experience handling expense tracking, budget management, and invoice processing.
- Proficient in Google Workspace, with a willingness to learn recent software.
- Strong interpersonal skills, demonstrating professionalism, discretion, and tact.
- Exceptional organizational and time management skills, with the ability to juggle multiple priorities in a fast-paced environment.
- High integrity and maturity,



fostering trust and accountability in all interactions.
- Bilingual proficiency in English and either French or Spanish is considered a robust asset.

Work Environment:

This role offers a hybrid arrangement, allowing for remote work with a requirement of at least two days per week in the office. Additionally, availability for in office participation in special events is expected.

#LI-HYBRID

Location :

Burlington, ON

Company :

Cogeco Communications Inc.

Chez Cogeco, nous savons que des origines, des points de vue et des croyances différentes peuvent apporter une valeur inestimable à notre entreprise. Cette diversité renforce notre capacité à imaginer, à innover et à nous développer en tant qu'entreprise. Nous nous engageons donc à faire tout ce qui est en notre pouvoir pour créer un milieu d'appartenance plus diversifié et inclusif.

En créant une culture où tous nos collègues peuvent donner le meilleur d'eux-mêmes au travail, nous faisons notre part pour construire un lieu de travail et un monde plus équitables. Du développement professionnel à la sécurité personnelle, Cogeco s'efforce constamment de créer un environnement qui accueille et enrichit tout le monde. Nous faisons de la santé et du bien-être de nos collègues l'une de nos plus grandes priorités, car nous savons que des employés engagés et appréciés sont synonymes d'une meilleure expérience globale pour nos clients.

Si vous avez besoin de mesures d'adaptation, quelles qu’elles soient, en ce qui concerne notre processus de recrutement, veuillez nous contacter en toute confidentialité à [email protected]

📌 Executive Assistant (Burlington)
🏢 Cogeco Communications
📍 Burlington