PML Professional Mechanical Ltd. is Western Canada’s leading company for plumbing, heating, ventilation, air conditioning, and fire protection. From major construction projects to regular service work to the safety provided by our fire protection division, we approach our work with an industry-leading commitment to excellence and a keen awareness of our customers’ business needs.

We are currently seeking an experienced Payroll Administrator to join our team. This role plays a key part in the accurate and timely administration of weekly and biweekly payrolls, including payroll processing, employee record maintenance, union requirements, statutory remittances, reconciliations and reporting. The Payroll Administrator works closely with Finance, Human Resources and operational teams to ensure payroll requirements are met while supporting related employee administration and maintaining accurate and confidential records.

Key Responsibilities:

- Prepare and administer full-cycle in-house weekly and biweekly payrolls, including employee setup and changes, time entry/imports, deductions, adjustments, terminations, ROEs, remittances and year-end activities, ensuring payroll is processed accurately and in the appropriate pay period.
- Review and validate payroll information, including hours, pay rates, classifications, premiums, overtime/double time, allowances, vacation and sick time, deductions and other earnings. Investigate and resolve discrepancies or unusual transactions prior to payroll finalization.
- Develop and maintain a thorough working knowledge of applicable collective agreements, ensuring payroll complies with wage schedules, classifications, benefits, union deductions and other payroll provisions.
- Coordinate with unions and external agencies regarding employee dispatches, classifications, rate changes, benefits, remittances and other collective agreement or payroll requirements.
- Maintain accurate employee payroll and system records, including wage rates, union requirements, payroll codes and related configurations, and test system changes as required.




- Prepare and reconcile payroll-related financial information, including journal entries, accruals, statutory and union remittances, payroll accounts and supporting reports for month-end and year-end.
- Administer payroll-related benefits, deductions and programs, including benefit changes, RSP enrollments, WCB, garnishments, Family Maintenance and other applicable programs or agencies.
- Respond to payroll inquiries and collaborate with employees, supervisors, HR, Finance and external parties to resolve issues and support employment verification requests while maintaining confidentiality of employee, compensation and payroll information.
- Administer apprenticeship programs and related reporting, including MIAP submissions and supporting documentation to applicable unions, and prepare the annual Apprenticeship Training Tax Credit calculation and supporting schedules for Finance.
- Partner with HR on employee administration, including expense reimbursements, offboarding tracking, vacation audits, employee change forms and modified work schedule or arrangement tracking.
- Maintain and audit employee information in Rise, including compensation, addresses, job titles, reporting relationships and other employee data, ensuring changes are accurately recorded and supporting documentation is maintained.
- Maintain payroll procedures, SOPs and internal controls, provide payroll coverage and training, and support HR and Finance with reporting, projects and process improvements.

Qualifications:

- 3+ years of full-cycle payroll experience, preferably within a construction, unionized or multi-payroll environment, with experience processing both weekly and biweekly payrolls.




- Post-secondary education in Payroll, Accounting, Finance, Business Administration or a related field, or an equivalent combination of education and relevant payroll experience.
- Payroll Compliance Professional (PCP) designation, completed or in progress, is preferred.
- Strong working knowledge of Canadian payroll legislation and compliance requirements, including statutory deductions, CRA remittances, ROEs, T4s and year-end payroll processes.
- Experience with unionized payroll and interpreting collective agreements, including wage rates and classifications, overtime and double-time provisions, premiums, union deductions and advantages, remittances, dispatches, and communication with union representatives.
- Strong Excel skills, including formulas, lookups, PivotTables, reconciliations and working with large payroll data sets.
- Experience working with computerized payroll, accounting or ERP systems, with the ability to learn and adapt to new systems and processes.
- Strong understanding of payroll reconciliations and controls, with the ability to identify discrepancies, investigate unusual payroll transactions and resolve issues independently.

At PML Qualified Mechanical Ltd, we are committed to fostering a diverse and inclusive workplace. We are an equal-opportunity employer and value the unique perspectives and experiences that each individual brings. We encourage applicants of all backgrounds to apply and join our team. If you are interested in this exciting opportunity, please email your resume and cover letter to [email protected]. We look forward to hearing from you and exploring the potential of working together to achieve great things.

Job Types: Full time, Permanent

Pay: $60,000.00-$70,000.00 per year

Benefits:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Tuition reimbursement
- Vision care

Experience:

- Payroll: 2 years (preferred)

Work Location: In person

📌 Payroll Administrator (Port Coquitlam)
🏢 PML Professional Mechanical
📍 Port Coquitlam