Administrative Assistant – Law Firm – Hybrid

Salary: $62,000–$70,000 per year

We are currently seeking an organized, detail-oriented, and enthusiastic Administrative Assistant to join the Marketing Department of a well-established Vancouver law firm.

This position will focus primarily on providing administrative support to the Marketing team, assisting with the coordination of departmental activities, maintaining records and databases, organizing materials, and ensuring the smooth day-to-day operation of the department.

The ideal candidate will have strong administrative skills, excellent attention to detail, and the ability to manage multiple priorities in a busy professional environment. Previous marketing experience is not required, making this an excellent opportunity for an experienced administrative qualified interested in supporting a dynamic and collaborative team.

Key Responsibilities

Administrative & Departmental Support

- Provide day-to-day administrative assistance to the Marketing Department.
- Prepare, format, proofread, and organize correspondence, documents, presentations, and reports.
- Maintain departmental files, records, databases, and document management systems.
- Update contact lists, client information, and CRM databases.
- Coordinate calendars, schedule meetings, and assist with departmental communications.
- Track project deadlines, maintain spreadsheets, and provide administrative follow-up on outstanding tasks.
- Assist with processing invoices, tracking expenses, and maintaining departmental budget records.
- Order and maintain marketing materials, promotional items, and office supplies.
- Liaise with internal departments and external vendors regarding administrative requests.

Event & Marketing Support

- Provide administrative assistance with the coordination of client events, seminars, webinars,



and professional development programs.
- Assist with event registrations, invitations, attendance lists, and related correspondence.
- Coordinate catering, meeting room reservations, and other event logistics.
- Prepare and organize materials for meetings, presentations, and events.
- Assist with maintaining marketing schedules and tracking departmental initiatives.
- Provide additional administrative support for marketing projects and firm events as required.

Qualifications & Experience

- Minimum 1 year of experience in an administrative or office support role.
- Previous experience within a law firm or professional services environment would be an asset.
- Strong administrative and organizational skills with excellent attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Experience maintaining databases, spreadsheets, and electronic filing systems.
- Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- A proactive, dependable, and team-oriented approach.
- Professional interpersonal skills and the ability to communicate effectively with colleagues at all levels.
- Previous marketing or event coordination experience would be an asset but is not required.

Position Details

- Employment: Full-time, permanent
- Hours: Monday to Friday, 8:30 a.m. to 4:30 p.m.
- Work arrangement: Hybrid
- Salary: $62,000–$70,000 annually

This is an excellent opportunity for an administrative professional who enjoys a varied role and takes pride in providing exceptional organizational and administrative support within a professional law firm environment.

To Apply

Please send your resume in confidence to [email protected], attention Richard.

Pay: $62,000.00-$70,000.00 per year

Work Location: In person

📌 Administrative Assistant - Law Firm - Hybrid (Vancouver)
🏢 R. JOHNSON Legal Recruitment
📍 Vancouver