Overview

Impressions Group Ottawa is looking for an organized, accurate administrative qualified with hands-on bookkeeping skills. You will handle Canadian payroll, A/P and A/R, service billing, purchasing and day-to-day office records, with support from a part-time Accounting Supervisor. Our pool season runs April–November and creates a busier, generally 40-hour workweek; quieter periods may have reduced hours.

Responsibilities

- Process Canadian payroll for approximately 30–60 employees and maintain payroll/employee documentation.
- Manage routine A/P, A/R, invoices, deposits, supplier/customer statements and collections follow-ups.
- Prepare credit-card, account statement and routine bank reconciliations.
- Prepare routine service quotes and invoices; work with Service staff on time, parts and extra charges.
- Support Shop & Fleet with approved purchases, POs, invoice matching and basic cost records.
- Organize office and confidential HR files, data entry and administration.
- Work in QuickBooks and support the move to QuickBooks Online (QBO).

Requirements

- Required:



practical Canadian payroll processing experience for 30–60 people.
- Required: solid A/P, A/R, billing and reconciliation skills and confident Excel/Outlook use.
- Experience with bookkeeping systems and readiness to use QuickBooks Online.
- Accurate, organized, reliable and comfortable supporting multiple departments.
- Assets: QBO, trades or seasonal-service experience, service quotes, POs and inventory records.

Hours: 30–40/week, primarily on site in Kanata; higher workload April–November.

Salary: $26–$30/hour depending on experience.

Apply with a resume outlining your personal Canadian payroll, bookkeeping and administrative responsibilities.

Pay: $26.00-$30.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

- Casual dress
- On-site parking

Application question(s):

- How many years of experience do you have in processing Canadian payroll? (Required)
- Have you used Quickbooks? (Required)

Work Location: In person

📌 Administrative & Bookkeeping Coordinator (Kanata)
🏢 Impressions Group Ottawa
📍 Kanata