- Review procurement requests and supporting documentation submitted by clients, and obtain clarification on missing, incomplete or inconsistent information.
- Provide advice and guidance on procurement processes, documentation, timelines and available procurement methods.
- Assist in defining procurement requirements, evaluation methodologies, selection methods and procurement schedules.
- Develop and revise Requests for Proposals and associated solicitation documents using approved templates.
- Develop and review mandatory and point-rated technical evaluation criteria, ensuring they are transparent, measurable and aligned with the basis of selection.
- Prepare solicitation instructions, bidder requirements, financial evaluation methodologies and bases of payment.
- Prepare, review and administer Task Authorizations, confirming scope, resource categories, level of effort, rates and financial information.
- Prepare, review and administer call-ups against Standing Offers, confirming scope, supplier selection, pricing and applicable terms and conditions.
- Support bid evaluation activities, including the preparation of evaluation documentation, consensus materials and contract award records.
- Enter and update procurement and financial information in SAP, ensuring entries are accurate, complete and properly supported.
- Monitor procurement timelines, approval requirements, contract values and expiry dates, and prepare file summaries, procurement plans and status reports.
- Support quality assurance and file review processes,



addressing identified deficiencies and maintaining a complete audit trail.

Location: Ottawa, ON (On-site)

Duration: 19 weeks

Security Clearance: Reliability Status

Responsibilities

- Review procurement requests and supporting documentation submitted by clients, and obtain clarification on missing, incomplete or inconsistent information.
- Provide advice and guidance on procurement processes, documentation, timelines and available procurement methods.
- Assist in defining procurement requirements, evaluation methodologies, selection methods and procurement schedules.
- Develop and revise Requests for Proposals and associated solicitation documents using approved templates.
- Develop and review mandatory and point-rated technical evaluation criteria, ensuring they are clear, measurable and aligned with the basis of selection.
- Prepare solicitation instructions, bidder requirements, financial evaluation methodologies and bases of payment.
- Prepare, review and administer Task Authorizations, confirming scope, resource categories, level of effort, rates and financial information.
- Prepare, review and administer call-ups against Standing Offers, confirming scope, supplier selection, pricing and applicable terms and conditions.




- Support bid evaluation activities, including the preparation of evaluation documentation, consensus materials and contract award records.
- Enter and update procurement and financial information in SAP, ensuring entries are accurate, complete and properly supported.
- Monitor procurement timelines, approval requirements, contract values and expiry dates, and prepare file summaries, procurement plans and status reports.
- Support quality assurance and file review processes, addressing identified deficiencies and maintaining a complete audit trail.

Qualifications

- 1+ years of experience using SAP or a Government of Canada SAP-based financial and materiel management system to enter, update and maintain contracting and financial information, including creating purchase requisitions, creating purchase orders or contracts, entering contract amendments, recording commitments or contract values, and monitoring contract expenditures or balances.
- Experience preparing competitive solicitation documents in a Government of Canada procurement context, including developing instructions to bidders, Statements of Work, mandatory and point-rated technical criteria, bases of selection and bases of payment.
- Experience preparing, reviewing or administering Task Authorizations under Government of Canada contracts, including confirming scope, validating rates and level of effort, calculating Task Authorization values, preparing documentation and coordinating approvals.
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📌 Senior Procurement Specialist (Ottawa)
🏢 OXARO
📍 Ottawa