We are looking for an energetic and enthusiastic candidate to take on the role of a secretary on a permanent basis. This position offers an excellent opportunity for an individual to grow and add value to a supportive company. If you have a passion for administration, then this is the place for you.

Advantages

- Monday-Friday
- 8AM-4:30PM
- Permanent position
- Benefits: Dental, Medical, Vision
- RRSP - paid by employer
- 2 weeks vacation
- competitive salary

Responsibilities

The Secretary will provide secretarial services and administrative support to managers, department members and those located nearby. Knowledge of day-to-day work office and comprehension of the organization, its programs and procedures. Work independently, with minimum supervision and detailed instructions.

Tasks

- Prepare, review and update the various reports (daily, weekly and monthly) related to the department.
- Perform date entry in various internal systems.
- Perform purchase requisitions, prepare proposals, shipping orders.
- Process travel requests and obtain required approvals.
- Perform budget monitoring.
- Read and review correspondence. Prepare, read, fix page layout and translate various documents related to the department or programs.
- Participate, where required, to the team meetings, perform required follow-ups. Record and prepare meeting minutes.
- Prepare the presentations for the meetings, reports and other related documents from instructions sent by his manager.
- Coordinate the internal distribution of the information received by email or mail.
- Answer requests received by phone and email. Forward phone calls and messages to concerned people.
- Schedule and confirm appointments, interviews, meetings and teleconference appointments and book the rooms.
- Obtain approvals for invoices and be able to answer questions regarding expenses. Perform budget monitoring.
- Perform expense reports and distribute cheques.




- Prepare the visitors' visits and required documentation, if necessary. Welcome visitors and lead them to the concerned person.
- Order office supplies and keep inventory according to allocated budget. Coordinate the purchase, if applicable, of material for new employees.
- Plan, manage and update electronic and paper documentation filing. Update files according to the needs of the department including archive folders.
- Prepare and send catering service orders.
- Replace at main reception.
- Prepare, support and perform, as needed, onboarding of new employees, including, but not limited to: IT request forms, equipment delivery and onboarding sessions.
- To manage, maintain and coordinate the contractors and consultant invoice payment, including but not limited to: hours verification, approval process.
- Perform other related duties specific to each function and according to the assigned department

Qualifications

- Two (2) years or more of relevant experience in administrative support or secretarial studies
- College education in office automation or the equivalent.
- Customer service oriented individual.
- Team spirit.
- Proactive, dynamic, resourceful and autonomous individual.
- Able to manage time and timelines.
- Able to work without direct supervision.
- Superior advanced level knowledge of the following software: Word, Excel, PowerPoint, ERP, Visio, Acrobat, etc.
- Working knowledge of office skills.
- Excellent interpersonal and communication skills, including the ability to deal with all levels of the organization and with external customers.
- Possess good judgement
- Must be adaptable and open to change
- Bilingual oral and written French and English.
- English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion w

📌 Secretary and Administrative Assistant (St-Joseph-de-Beauce)
🏢 randstad canada
📍 St-Joseph-de-Beauce