Accounts Payable Finance Clerk

Temporary Full-Time (Fixed Term 12-Months)

Purpose: This temporary position has been established to address operational workload requirements

The Team you are Joining – Who We Are:

Start your life-changing journey with us. The Finance Services team is currently seeking a dedicated and detail-oriented Full-Time Accounts Payable Finance Clerk to play a vital role in supporting the people who protect and serve our community. This is your opportunity to join a progressive and growing Police Service known for its commitment to innovation, excellence in community safety, and a workplace culture grounded in respect, diversity, and inclusion.

About the Role – How you will Contribute to the Service:

As an Accounts Payable Finance Clerk, you will play an important role in keeping the Service’s financial operations accurate, efficient, and running smoothly. Your attention to detail and commitment to accuracy will help ensure invoices, expense claims, and payments are processed accurately, timely, and in accordance with organizational policies, contracts, and financial requirements. In this role, you will review, code, and process invoices for third-party vendors and Service members, investigate and resolve discrepancies, and work collaboratively with vendors, contractors, and internal teams to support seamless financial transactions. You will also contribute to the processing of cheque requisitions, personal expense claims, credit card reconciliations, and other accounts payable activities.

If you enjoy working with numbers, solving problems, building strong working relationships, and ensuring the details are right,



this is an chance to make a meaningful contribution to the Service.

Key Responsibilities:

- Responsible for general accounting duties related to accounts payable, board trust fund, cash receipts, credit card use, police auctions, training courses and clothing allowance.
- Processes accounts payable invoices for third party vendors. Matches invoices to purchase orders and packing slips. Codes invoices for release from outline agreements. Verifies amounts and supporting documents. Liaises with vendors and purchasing department to trace and resolve discrepancies.
- Prepares and processes cheque requisitions and personal expense claims for the Service. Ensures that supporting information is provided and that claims are in accordance with policy and by-laws. Collects cheques from the Region's Accounts Payable department and distributes to recipients.
- Reviews, prepares invoices and processes cell phone personal expense claims.
- Communicates with members to address processing inquiries, including issues with pay.
- Processes clothing allowance payments and chargebacks to the appropriate cost centre.
- Prepares monthly financial statement and bank reconciliation for the board trust funds.
- Maintains record of police auctions. Reconciles monthly auction reports with receipts.



Liaises with auction company and HRPS central property to resolve discrepancies and write off items.
- Maintains corporate and cardholders’ credit and calling card accounts through the on-line system. Downloads monthly statements and sends to individual cardholder. Confirms the correct cost elements and cost center to be charged for each transaction and uploads to SAP for posting. Follows up with cardholders for missing statements and source documents. Liaises with bank to resolve issues. Maintains lists of active credit cards.
- Liaises with Regional General Accounting to discuss and resolve problems related to processing of invoices, and issuing of cheques to vendors and employees, commodity tax, and other month-end and year-end problems.
- Responds to information requests from external agencies, including banks and other Police Services.
- Other related duties as assigned.

What you’ll Bring to the Role:

Education, Certifications and Qualifications: Minimum two-year community college diploma in Accounting, Business Administration or a related discipline.

Experience, Knowledge and Skills:

- Minimum two years of experience in accounting and/or accounts payable.
- Excellent working knowledge of Microsoft Word, Excel, Outlook and SAP or a comparable enterprise financial system.
- Demonstrated experience processing invoices, expense claims, payments and other financial transactions with a high degree of accuracy.
- Experience performing account reconciliations, reviewing financial records, identifying discrepancies and preparing financial reports.
- Experience handling confidential financial and employee information with discretion and profession

📌 Accounts Payable Finance Clerk (Canada)
🏢 Halton Regional Police Service
📍 Canada