About Hope Place Centres

Hope Place Centres is a non-profit organization dedicated to transforming lives through high-quality addiction treatment and recovery services. Through trauma-informed, evidence-based residential and community programs, we help individuals and families build pathways to sustainable recovery and renewed hope.

Position Overview

The Senior Accountant and Payroll Specialist is responsible for the day-to-day financial administration, accounting support, payroll processing, and financial reporting activities of the organization. This role ensures the accurate and timely processing of financial transactions, payroll, reconciliations, and reporting in accordance with organizational policies, applicable legislation, and generally accepted accounting principles.

Working closely with the Director and other members of the leadership team, the Senior Finance and Payroll Specialist provides reliable financial information, maintains robust internal controls, and supports effective financial management and operational decision-making.

The successful candidate will be an experienced, detail-oriented finance professional who demonstrates sound judgment, initiative, discretion, and the ability to manage competing priorities independently in a dynamic non-profit environment.

Key Responsibilities

Accounting and Financial Operations

- Maintain accurate and complete financial records in accordance with established accounting standards and organizational policies.
- Process accounts payable and accounts receivable transactions, including invoice verification, payment preparation, expense coding, and follow-up on outstanding balances.
- Perform monthly bank, credit card, balance sheet,



and general ledger reconciliations.
- Monitor expenditures, investigate discrepancies, and ensure transactions are appropriately authorized and recorded.
- Maintain accurate records of restricted funding, grants, donations, and program-related expenditures, where applicable.
- Prepare tax receipts and maintain donation records in accordance with established accounting standards and organizational policies

Payroll and Employee Administration

- Process full-cycle payroll accurately and on schedule, including regular earnings, overtime, statutory holiday pay, vacation pay, and other applicable payments.
- Maintain payroll records and employee payroll information, ensuring confidentiality and accuracy.
- Administer payroll deductions, statutory remittances, garnishments, and other required withholdings.
- Reconcile payroll accounts and prepare payroll-related journal entries.
- Prepare and submit year-end payroll reporting, including T4s, T4 summaries, and other applicable filings.
- Maintain payroll compliance with applicable federal and Ontario employment and tax legislation.
- Coordinate payroll-related changes, including new hires, terminations, salary adjustments, leaves of absence, and benefit deductions.
- Liaise with the organization’s payroll provider, benefits providers,



and government agencies as required.

Audit, Compliance and Internal Controls

- Assist in preparing supporting schedules, reconciliations, and documentation for the annual audit or independent financial review.
- Respond to auditor requests and coordinate the collection of required financial records.
- Maintain organized financial and payroll documentation in accordance with retention requirements.
- Ensure compliance with applicable accounting standards, tax requirements, payroll legislation, funding agreements, and internal policies.
- Identify opportunities to strengthen financial processes, improve accuracy, and enhance internal controls.
- Maintain appropriate segregation of duties and elevate discrepancies or control concerns to the Director.

Systems, Process Improvement and Organizational Support

- Maintain accurate information within accounting, payroll, and financial reporting systems.
- Identify opportunities to improve the efficiency and effectiveness of accounting and payroll processes.
- Develop and maintain procedures, reconciliations, tracking tools, and supporting documentation.
- Provide financial and payroll information to authorized internal stakeholders in a timely and professional manner.
- Collaborate with Human Resources and operational leaders on payroll, benefits deductions, employee changes, and related financial matters.
- Provide backup support for other finance and administrative functions as required.

Qualifications and Experience

- Post-secondary education in accounting, finance, bookkeeping, or a related discipline.
- A minimum of five years of progressive e

📌 Senior Accountant and Payroll Specialist (Canada)
🏢 Hope Place Centres
📍 Canada