Administrator, Okanagan Truck & Fabrication

Vernon, BC

The Administrator supports the daily operations of Okanagan Truck & Fabrication, including administration and billing, purchasing, production scheduling, shipping and receiving. This role works with the Manager to keep daily operations productive and organized.

- Reports to: Manager, Okanagan Truck & Fabrication.
- Work location: 937- Okanagan Truck & Fabrication.
- Work schedule: Regular Monday-Friday business hours between 8:00 am - 4:30 pm.

Responsibilities

Documentation and Production Scheduling

- Create work orders for all truck modifications and fabrication builds using corporate material management system.
- Review and update the truck and fabrication production schedule.
- Review and update key performance indicator (KPI) reports.
- Assist the manager with preparing and reviewing quotes and requests for proposals.
- Accurately follow the work completion process.

Inventory Control and Purchasing

- Support inventory management, including physical cycle counts and inventory adjustments.
- Assist with sourcing products required for the production schedule.
- Assist with issuing purchase orders and coordinating shipment delivery dates to ensure product availability.
- Coordinate efforts with the stockroom in order to set and maintain appropriate inventory levels.
- Complete inventory adjustments as needed.
- Coordinate annual physical count.
- Negotiate returns with vendors and coordinate related credits, refunds or replacements.
- Support and arrange maintenance of the facility yard and building.

Facility Support

- Assist with arranging maintenance for the facility, yard and building.

Billing Support

- Provide accounts payable and accounts receivable support, escalating issues to the appropriate departments as needed.




- Communicate with customers and vendors to resolve issues.
- Investigate and resolve billing discrepancies.

Time Entry and Benefits

- Ensure team member timecards are submitted in the system, accurate and assigned to the correct pay period.
- Ensure new hire, termination and leave of absence documentation is completed and forwarded to Payroll.
- Respond to team member questions about payroll or benefits, or refer them to Payroll as needed.

Customer Service

- Respond to calls and questions with timely, appropriate information, assistance and advice.
- Provide assistance, support and resources to others as needed.
- Maintain a friendly, respectful and professional approach.

Work Experience

- Two to four years of administrative experience, or an equivalent combination of education and experience.
- Proficiency in Microsoft Office, particularly Excel.
- Strong attention to detail.
- Ability to work independently.

Education

- Grade 12 or a General Educational Development (GED) equivalent.

Negotiable Requirements

- A diploma or certificate in office administration.
- Working knowledge of the TSS system.
- Familiarity with store administration procedures.
- A solid understanding of manufacturing processes and fabrication practices.

What We Offer

- The target compensation for this role is $53,270-61,230 per year based on experience. We offer a clear path for career advancement with wage increases along the way.
- Extended group health, dental, and vision benefits are available to all eligible full-time and part-time permanent employees.
- Employee Assistance Program.
- A group RRSP/DPSP matching program.
- Discount on tires and mechanical services.
- Positive work culture, opportunities for growth and development, and work-life balance.
- Opportunities for professional development, such as training programs,

📌 Administrator (Vernon)
🏢 KALTIRE
📍 Vernon