Executive Assistant, Office of the President

The Executive Assistant, Office of the President provides high-level executive and administrative support to the President and Director, Office of the President, while also providing coordination support to the Sales organization.

Reporting directly to the Director, Office of the President , this role works closely with the Director to support the effective day-to-day operation of the Office of the President and ensure the President is well prepared for meetings, travel, business commitments and key engagements.

The position is responsible for managing the President’s complex and dynamic calendar, coordinating meetings and travel, preparing executive communications and materials; supports leadership meetings, tracking action items and commitments, and coordinating special projects and initiatives.This role also provides support with Company event, and coordinates key Sales activities, including dealer training, tradeshows, events and sales programs.

The successful candidate is highly organized, proactive, resourceful and adaptable, with exceptional attention to detail and the ability to anticipate needs and manage competing priorities. This position requires a high degree of professionalism, judgment and discretion due to regular exposure to confidential business, employee and organizational information.

Key Responsibilities

Executive Support

- Provide comprehensive executive and administrative support to the President and Director, Office of the President.
- Manage the President's complex and dynamic calendar, including internal and external meetings, competing priorities and scheduling conflicts and changes.




- Manage meeting requests and executive activities in accordance with established priorities, proactively identifying matters requiring escalation.
- Protect the President's time by identifying scheduling conflicts, competing priorities and opportunities to streamline commitments.
- Coordinate domestic and international travel, including itineraries, accommodations, transportation and related logistics.
- Prepare and process executive expenses, approvals and administrative documentation.
- Proactively review upcoming commitments and ensure the President and Director are prepared for meetings, events, travel and other commitments.
- Coordinate executive correspondence and documentation with a high degree of accuracy, professionalism, and discretion.

Office of the President Coordination

- Work closely with the Director, Office of the President to support the effective day-to-day operation of the Office.
- Liaise closely with the Senior Management Group EA & Office Manager to coordinate executive priorities, schedules, meetings, information and administrative support, ensuring effective communication and continuity across the executive office.
- Maintain executive priority, commitment and action trackers and provide timely updates to the Director, Office of the President.
- Track decisions,



action items and follow-up arising from executive meetings and discussions and coordinate with stakeholders to support timely completion.
- Support special projects and cross-functional initiatives led by the Director, Office of the President.
- Identify opportunities to improve administrative processes and workflows within the Office of the President.

Executive & Leadership Meetings

- Coordinate executive and leadership meetings, including scheduling, agendas, logistics, presentations and supporting materials.
- Work with the Director and leadership team to collect and organize required information and materials in advance of meetings.
- Prepare meeting packages, presentations, briefing materials and other executive documentation.
- Attend meetings as required to document key decisions, action items and follow-up requirements.
- Maintain accurate records of decisions and commitments and coordinate required follow-up.
- Coordinate leadership planning sessions, business reviews, off-sites and other executive meetings.

Executive Communications & Stakeholder Coordination

- Draft, edit, format and coordinate executive correspondence, presentations, corporate announcements and other communications.
- Assist with company-wide and leadership communications and ensure materials are accurate, skilled and consistent.
- Coordinate information and input from departments for executive presentations, communications and reports.
- Serve as a professional point of contact for employees, executives, customers, dealers, partners and other stakeholders interacting with the Office of the President.
- Liaise with internal and external stakeholders to coordinate meetings, obtain information and facilitate

📌 Executive Assistant, Office of the President (Mississauga)
🏢 Blue Giant Equipment
📍 Mississauga