The awarded applicant will be required to join the CUPE Local 748 Union and have a Criminal Record Check (submitted by the employer).

(Regular) Human Resources Assistant - 12 months per year - 35 hours per week - 8:00am - 4:00pm.

Should the incumbent retire or resign (in writing) from the district, the position will be reposted as required, and the awardee will revert to their former position.

This position is responsible for clerical, administrative, and secretarial tasks in a confidential setting within a Human Resources department. Supports in the recruitment and staffing, and maintenance of the HR information system and employment records. The HR Assistant is auxiliary support for the Human Resources Dispatch Coordinator and Board Office reception.

Director of Human Resources or designate.

Maintains human resources records and files this includes enter accurate information into the Human Resources Information System. Prepares reports and trains staff on how to use the system.

Assists in editing and maintaining human resources processes and procedure documents.

Generates and edits a variety of correspondence including, but not limited to, employee letters, applicant lists, and forms.

Ensures collection and processing of new and changed employee documentation such as criminal record checks, reference checks, income tax forms, and professional certification documentation.

Compiles human resource data, information and reports for distribution to district staff, employees, and external agencies.

Reserves rooms, prepares room setup, schedules presenters, and prepares handout materials.

Maintain office supplies and stationery inventory, and complete requisitions for supplies and other service requirements.

Assists human resources staff with school startup and year-end duties.





Provides administrative support by ensuring the collection and tracking of items including staff identification cards, duty to accommodate inventory, CUPE Wellness benefit, and CUPE Pro-D fund etc.

Assists with the scheduling of Human Resources appointments and meetings.

Coding and reconciling of credit card statements, invoices and ensuring expenses are accurately coded.

Performs reception, provides routine human resources information, and answers general inquiries over the phone and in person.

Performs auxiliary support in the absence of the Human Resource Dispatch Coordinator and Board Office Receptionist.

EDUCATION and EXPERIENCE:

- Completion of an Office Administration program certificate or equivalent post- secondary education.
- 1-year recent experience in Human Resources
- Customer service expertise and proficiency in building relationships.

Advanced knowledge of computer software in a Windows environment, including word processing, spreadsheet, database, Microsoft Office and web- based applications.

Considerable knowledge and ability to operate and troubleshoot a variety of office equipment.

Ability to understand and implement office procedures

Ability to organize and prioritize workload with limited supervision including managing requests and problem-solving.

Adhere to District policies, procedures and safety protocols

Work with minimal supervision, following established practices and/or methods

School District staff

General Public

For questions please contact Chandra Singh, Director of Human Resources and Health & Safety at chandra.School District 8 supports equity hiring for Indigenous applicants.

*If you are experiencing any technical issues with your application process to contact Make A Future's customer service line as HR cannot upload or assist with these types of issues. We also cannot accept documents via email such as cover letters/resumes/transcripts/teaching reports via email as they do need to be part of the employee's Make a Future profile.

📌 Reception & HR Assistant (Nelson)
🏢 Recognized
📍 Nelson