66,000-82,000 plus up to 5% bonus, capped at 150%. The USA Payroll Specialist is responsible for the accurate and timely processing of multi-state U.S. payroll using ADP Workforce Now (WFN). This role ensures compliance with federal, state, and local payroll regulations while maintaining employee payroll records, processing payroll transactions, and providing exceptional customer service to employees and managers. The Payroll Processor partners closely with People+, Perks, Finance, and third-party vendors to ensure payroll accuracy and compliance. S. payroll regulations and company policies.

Payroll Processing

Process bi-weekly payrolls through ADP Workforce Now.

Review and audit payroll data, including new hires, terminations, pay rate changes, promotions, bonuses, commissions, and deductions.

Validate time and attendance data, ensuring accuracy and completeness before payroll processing.

Analyze payroll registers and exception reports to identify and correct discrepancies.

Process off-cycle payrolls, manual checks, and payroll adjustments as required.

Balance payroll prior to final management review

Compliance & Tax Administration

Ensure compliance with federal, state, and local payroll laws and regulations.

Support payroll tax inquiries escalating to Team Lead where required and work with ADP regarding tax filings and notices.

Process wage garnishments, child support orders, tax levies, and other court-ordered deductions.

Maintain compliance with FLSA, state wage and hour requirements, and company policies.

Assist with year-end activities, including W-2 preparation, reconciliation, and distribution.

Participate in company audits (401K NDT, organizational, workers comp, etc) as required.

Employee Support & Manager Support





Respond to employee and management inquiries regarding pay, taxes, deductions, time reporting, and payroll policies.

Research and resolve payroll discrepancies in a timely and professional manner.

Educate employees on self-service payroll functionality within ADP Workforce Now.

Perform onboarding orientation and ongoing training to employees and managers.

Payroll Administration

Maintain employee payroll records and ensure data integrity within ADP Workforce Now.

Review and process benefit deductions, retirement plan contributions, and other voluntary deductions as per direction of the Benefits department.

Support payroll audits, internal controls, and compliance requirements.

Document payroll procedures and participate in process improvement initiatives.

Collaborate with People+ to provide payroll communications to the organization as needed.

Reporting & Reconciliation

Generate and analyze payroll reports and audit reports from ADP Workforce Now.

Provide supporting documentation and reporting to Finance with bi-weekly payrolls.

Assist with monthly, quarterly, and annual payroll reporting requirements.

Support external and internal audits by gathering payroll documentation and evidence.

Work Experience:

- S. payroll processing experience.
- Experience processing multi-state payrolls.
- Hands-on experience with ADP Workforce Now or other multi-module HRIS payroll system required.




- Experience with payroll reconciliations and audits.
- Experience supporting payrolls in multiple states and jurisdictions.
- Experience with payroll audits, and compliance testing.
- Experience working in a shared services or high-volume payroll environment.

S. payroll regulations, taxation, and wage and hour laws.

Intermediate to advanced Microsoft Excel skills, including VLOOKUPs, PivotTables, and data analysis.

Key Performance Indicators (KPIs)

Payroll accuracy rate.

On-time payroll processing.

Number of payroll corrections required post-payroll.

Compliance with payroll deadlines and regulatory requirements.

Diploma or Bachelor's degree in Payroll, Accounting, Finance, Human Resources, Business Administration, or a related field preferred.

PCP (Payroll Compliance Practitioner) designation or working toward certification preferred.

Hybrid work arrangement of WFH & In Office requirements.

High degree of data confidentiality and compliance responsibility.

Ability to work primarily in an office environment.

Ability to sit and work at a computer for extended periods.

This job description does not constitute a written or implied contract of employment. Giesecke+Devrient ePayments Canada Inc. is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Upon request by the applicant, accommodation will be provided in all parts of the hiring process. By applying to this position you are confirming you possess either a Canadian citizenship, permanent resident status or valid work permit. Reference Checks and Credit, Criminal Background Checks will be administered on suitably qualified candidates.

📌 Work From Home Payroll Clerk !! (Markham)
🏢 Giesecke+Devrient
📍 Markham